Executive Support Specialist

2 weeks ago

Parksville, British Columbia, Canada PERCY JOHN FLOORING LTD. Full time
Job Summary

We are seeking an experienced and organized Executive Support Specialist to join our team at PERCY JOHN FLOORING LTD.

About the Role

This is a full-time position that requires exceptional administrative skills, strong communication abilities, and the ability to work in a fast-paced environment. The successful candidate will be responsible for providing high-level administrative support to senior management, ensuring the smooth operation of the office, and maintaining accurate records and databases.

Key Responsibilities:
  • Policies and Procedures
    • Develop, implement, and maintain policies and procedures to ensure efficient office operations.
  • Meeting and Event Coordination
    • Arrange meetings, seminars, and conferences, including scheduling, venue selection, and catering arrangements.
    • Prepare and distribute meeting materials, agendas, and minutes.
  • Record-Keeping and Data Management
    • Maintain accurate and up-to-date records, databases, and filing systems.
    • Compile data, statistics, and other information as required.
  • Communication and Liaison
    • Provide excellent customer service and respond to inquiries from clients, colleagues, and management.
    • Liaise with management, union officials, and HR consultants to ensure effective communication and resolution of issues.
  • Travel Arrangements
    • Book travel, accommodations, and related itineraries for employees and executives.
  • General Administrative Tasks
    • Type and proofread correspondence, reports, and other documents.
    • Perform data entry and maintain accurate records.
    • Order office supplies and maintain inventory levels.
Requirements

To be considered for this role, you must have:

  • A secondary (high) school graduation certificate or equivalent experience.
  • 1 year to less than 2 years of experience in an administrative role.
  • Excellent communication, organizational, and time management skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and other software applications.
  • Strong problem-solving and analytical skills.
Working Conditions

This is a permanent full-time position, working 40 hours per week. The successful candidate will be required to work in a fast-paced office environment, interacting with colleagues, management, and clients on a regular basis.

Salary and Benefits

The salary for this position is approximately $60,000 per annum, based on industry standards and location. Additionally, you will receive a comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

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