Project Coordinator and Administrative Assistant
2 days ago
About the Role
As a Project Administration/Project Coordinator at EXP, you will play a vital role in supporting the Senior Director, Engineering, and key discipline managers in their daily activities.
Your Key Responsibilities
- Provide administrative support to the Senior Director, Engineering, and key discipline managers, coordinate and manage activities and projects;
- Maintain, update, and manage calendar for Senior Director, Engineering;
- Schedule meetings, book meeting rooms, and assist with various meeting types within the group;
- Coordinate, attend, and take minutes for weekly management meetings, including monitoring and tracking action items;
- Organize project documents by formatting and maintaining project-specific templates;
- Coordinate business travel, including booking hotels and flights;
- Recognize the importance of working in a dedicated team environment with a proven track record for quality products and on-time delivery;
- Work on project teams, including design engineers, design/drafters, and other members of the project, and utilize time management skills to ensure the team stays on track;
- Coordinate meetings with multiple stakeholders (clients, contractors, vendors, as necessary to meet project objectives);
- Conduct onboarding for new hires and coordinate any general office moves with facilities;
- Support the Records Management system and provide day-to-day troubleshooting assistance;
- Liaise between various departments to ensure effective communication and execution of projects;
About You
We are looking for a highly organized and detail-oriented individual with excellent communication and time management skills.
Requirements
- University degree;
- 5+ years of relevant work experience;
- Report and proposal writing, as well as formatting;
- Excellent oral and written communication skills;
- Candidate must be proficient in Microsoft Office Suite with particular skills in Outlook, Word, Excel, and PowerPoint;
- Proficient working in internet/intranet and network environment;
- Self-motivated with good organizational skills to prioritize tasks and meet deadlines;
- Proven experience working in an environment where a high level of confidentiality is a priority;
What We Offer
As a member of the EXP team, you will have the opportunity to work in a fast-paced and growth-oriented environment, ideal for individuals who are self-starting and eager to expand their knowledge in business and project management.
About EXP
At EXP, we are driven to provide innovative solutions for the world's built and natural environments. We are a team of engineers, architects, designers, scientists, creators, and a community of professionals who bring diverse and talented people together to solve the world's most complex challenges.
Join Our Team
At EXP, we believe diversity is what gives us strength, and we seek sustainable results and share ambitions for each other, our clients, and the communities we are part of and serve.
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