Project Administration/Coordinating Specialist

1 day ago

Brampton, Ontario, Canada EXP Full time

Project Administration/Coordinating Specialist

At EXP, we're driven to provide innovative solutions for the built and natural environments. As a team of engineers, architects, designers, scientists, creators, and professionals, we bring diverse talent together to solve complex challenges.

We're a community that leverages differences, harnesses entrepreneurial spirit in an employee-owned company that believes diversity gives us strength. We seek sustainable results and share ambitions for each other, our clients, and the communities we serve.

As a part of EXP, you'll have your own experience while staying connected to a global network of professionals who believe we're part of something bigger.

Becoming our next Project Administration/Coordinating Specialist means being part of a fast-paced and growth-oriented environment. You'll work with self-starting individuals who are eager to expand their knowledge in business and project management.

Job Description
  • Provide administrative support to senior directors and key discipline managers, coordinating activities and projects.
  • Maintain, update, and manage calendars for senior directors.
  • Schedule meetings, book meeting rooms, and assist with various meeting types within the group.
  • Coordinate, attend, and take minutes for weekly management meetings, including tracking action items.
  • Organize project documents by formatting and maintaining project-specific templates.
  • Coordinate business travel, including booking hotels and flights.
  • Recognize the value of working in a dedicated team environment with a proven track record for quality products and on-time delivery.
  • Work on project teams, using time management skills to ensure the team stays on track.
  • Coordinate meetings with stakeholders, including clients, contractors, and vendors, to meet project objectives.
  • Conduct onboarding for new hires and coordinate general office moves with facilities.
  • Support records management systems and provide day-to-day troubleshooting assistance.
  • Liaise between departments to ensure effective communication and execution of projects.
What Your Experience Looks Like
  • A university degree.
  • 5+ years of relevant work experience.
  • Report and proposal writing, as well as formatting.
  • Excellent oral and written communication skills are required.
  • Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
  • Proficient working in internet/intranet and network environments.
  • Self-motivation with good organizational skills to prioritize tasks and meet deadlines.
  • Proven experience working in a confidential environment.

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