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4 weeks ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at INTERNATIONAL IMMIGRATION AND ALLIED SERVICES INC.
Job SummaryThe successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, managing contracts, and maintaining accurate records. If you have excellent communication skills, a strong work ethic, and the ability to multitask, we encourage you to apply.
Key Responsibilities- Scheduling and Coordination: Arrange and coordinate seminars, conferences, and other events.
- Policy Implementation: Establish and implement policies and procedures to ensure efficient office operations.
- Record Keeping: Record and prepare minutes of meetings, seminars, and conferences.
- Office Procedures: Determine and establish office procedures and routines to maintain a smooth workflow.
- Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
- Communication: Answer telephone calls, relay messages, and respond to employee inquiries.
- Data Management: Compile data, statistics, and other information to support business decisions.
- Customer Service: Provide excellent customer service to internal and external clients.
- Technology: Maintain and manage digital databases, and perform data entry tasks.
- Project Management: Assign, coordinate, and review projects and programs to ensure timely completion.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Skills: Excellent communication, organizational, and time management skills.
- Computer Skills: Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, and MS Word.
This is a permanent, full-time position working 35 hours per week. The successful candidate will be required to work in a fast-paced office environment and must be able to multitask and prioritize tasks effectively.
We offer a competitive salary and benefits package to the successful candidate. If you are a motivated and detail-oriented individual who is passionate about providing excellent administrative support, we encourage you to apply.
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