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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada First Student Full time
Job Summary:

As an Administrative Assistant at First Student, you will play a vital role in supporting our team by providing exceptional administrative support. This includes drafting correspondence, scheduling appointments, maintaining paper and electronic files, coding and processing department invoices, and providing information to callers. You will also assist in other processes such as reconciliation, expense report preparation, invoicing, and annual budget development.

Key Responsibilities:
  • Assist in various administrative tasks, including drafting correspondence, scheduling appointments, and maintaining records.
  • Provide exceptional customer service by answering telephones, taking messages, and transferring calls to the appropriate individuals.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
  • Open, read, route, and distribute incoming mail and other materials, and prepare answers to routine letters.
  • Complete and route forms in accordance with company procedures.
  • Arrange conferences, meetings, and travel reservations for office personnel, and coordinate conferences and meetings.
  • Administer department programs, projects, and/or processes.
  • Order and dispense supplies, and make copies of correspondence and other printed material.
  • Support recruiting efforts by posting positions internally and externally.
Requirements:
  • Less than 2 years of experience in an administrative role.
  • Proficiency in Microsoft Office, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Strong organizational and follow-up skills.
  • Ability to utilize office equipment such as fax machines, copiers, and phone systems.
  • Professional demeanor and confidence to work in an advanced corporate setting.
About First Student:

First Student is the largest school transportation provider in North America, with over a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces, carrying approximately five million students in 21,000 schools daily.