Payroll and HR Administrator

2 weeks ago

Toronto, Ontario, Canada Metroland Media Group Ltd. Full time
Job Summary

We are seeking a highly skilled Payroll and HR Administrator to join our team at Metroland Media Group Ltd. This is an exciting opportunity for a detail-oriented individual with a passion for payroll and HR administration to support our business operations.

Key Responsibilities
  • Payroll Administration
    • Process bi-weekly and monthly divisional payrolls, including entering payroll data into the payroll system, running payroll calculations, processing commissions and incentives, and balancing payroll taxes and other payments each pay period.
    • Run pay period and error reports from the time and attendance management system, correct any discrepancies by communicating and verifying with managers, and reconcile with pay data from the payroll system.
    • Process all applicable payroll requirements as defined by changes to employee information, such as new hires, rate changes, retro pay, top-ups, pay adjustments, and termination pay.
    • Review and correct errors resulting from hours upload to the payroll system.
    • Issue ROEs after the pay period is closed or as needed.
    • Support payroll tax remittances.
    • Year-end process, including processing T4s, T4As, T2200s, EHT annual returns, WSIB annual reconciliations, WorkSafe BC, and WCB AB.
    • Check payroll-related emails, verify the information, and process accordingly.
    • Ensure accuracy of data provided and follow up with business units as necessary.
    • Respond to day-to-day general inquiries, build relationships with employees, managers, and external vendors.
    • Continually seek opportunities for process improvements.
    • Maintain detailed records and documentation for audit purposes.
  • Human Resources Administration
    • Provide exceptional customer service and support to the HR team, employees, and managers.
    • Collaborate with HR managers to streamline recruitment by creating and posting job opportunities on various platforms, assisting with resume reviews and candidate selection, attending interviews as required, updating and tracking new hires in the ATS, and conducting reference checks as necessary.
    • Manage onboarding for new hires by creating and sending employment agreements and new hire packages, and processing within HRIS, including benefit and pension enrollments.
    • Complete employee offboarding processing, including sending IT user access forms, scheduling equipment retrieval, and facilitating exit interviews.
    • Open short-term and/or long-term medical claims with third-party providers and coordinate the claims with HR managers and managers.
    • Manage unionized anniversary increases process by identifying employees, completing, and sending letter confirmation and processing through HRIS.
    • Follow up on upcoming expiring work permits or temporary contracts, process any contract extensions or updates to employment terms.
    • Support benefit administration with the HR support team.
    • Maintain accurate HR records and reports, including employee files.
    • As assigned, support the development of new or improved HR programs and specific projects.
    • Perform additional duties as assigned.
    Requirements
    • Post-secondary diploma or degree in a related field combined with a CPA designation or working towards the designation of PCP.
    • Minimum of 5 years of processing payroll experience.
    • Experience in HR administration is considered an asset.
    • Strong knowledge of payroll legislation and best practices.
    • Proficiency with payroll/HRIS/time and attendance systems and Microsoft Office suite.
    • Lawson software knowledge is an asset.
    • Proven ability to maintain confidentiality and handle sensitive information with utmost discretion.
    • High level of accuracy and attention to detail is essential with strong attention to detail.
    • Problem-solving, investigation, and analyzing abilities.
    • Effective communication and interpersonal skills to build collaboration with diverse stakeholders.
    • Strong organizational and time management skills to handle multiple tasks concurrently as well as the ability to effectively prioritize to meet deadlines.
    • Ability to work independently as well as part of a team to foster a collaborative work environment.
    What We Offer

We offer a competitive salary range of $60,000 - $75,000 and a hybrid work model with a corporate office located at 8 Spadina Ave, Toronto, ON.

AODA: We are committed to providing an inclusive and barrier-free recruitment process ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with Accessibility for Ontarians with Disabilities Act and Ontario Human Rights Code, we will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify the hiring manager upon scheduling the interview of your requirements.

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