Administrative Coordinator
2 weeks ago
The Administrative Assistant plays a pivotal role in supporting the company's administrative and operational functions, ensuring the smooth execution of daily activities. This role demands a high level of organizational efficiency, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level.
The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.
Key Responsibilities- Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and organizing company events.
- Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment.
- Take charge of document management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements.
- Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records.
- Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
- Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
- Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
- Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
- Respond to urgent inquiries, coordinating timely assistance as needed.
- Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
- Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
- Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
- A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
- Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
- A strong understanding of business operations, human resources management, and financial processes.
- HS Diploma or GED required
- Demonstrated knowledge of MS Office (Outlook, Word, Excel, and PowerPoint) required.
- Regularly required to sit for extended periods.
- Occasionally required to stand and walk for brief periods.
- Frequent use of hands and fingers for handling or feeling, and reaching with hands and arms.
- Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments.
- Primarily an office setting.
- Typically experiences a moderate noise level.
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