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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada FICUS EDUCATION INC. Full time
About the Role

FICUS EDUCATION INC. is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to ensure their smooth execution.
  • Communication: Facilitate the flow of information within the team, ensuring that all stakeholders are informed and up-to-date.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to document important discussions and decisions.
  • Procedure Development: Establish and maintain office procedures and routines to ensure efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Customer Service: Provide excellent customer service by answering telephone calls, relaying messages, and responding to electronic inquiries.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and efficient workspace.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Reception: Greet visitors, direct them to contacts or service areas, and provide general information about the organization.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Mail Distribution: Open and distribute regular and electronic incoming mail and other materials to ensure timely and effective communication.
Requirements
  • Computer and Technology Skills: Proficient in MS Excel, MS PowerPoint, MS Word, and MS Office.
  • Work Environment: Ability to work in a fast-paced environment, under pressure, with tight deadlines, and with attention to detail.
  • Personal Qualities: Excellent oral and written communication skills, ability to multitask, organized, team player, reliable, and ability to work in a permanent position with 40 hours per week.