Administrative Assistant

11 hours ago

Ottawa, Ontario, Canada University of Ottawa Full time

About the Role:

The University of Ottawa is seeking an Administrative Assistant to provide administrative support to the Centre for Innovative Education in Simulation and Nursing (CIESN). The successful candidate will perform a variety of tasks to support the School of Nursing's administrative operations, including faculty recruitment, producing reports, and managing CPR course operations.

Key Responsibilities:

  • Coordinate faculty hiring processes, including posting, selection, interviewing, and onboarding.
  • Support the coordination of recruitment, selection, and hiring process for research and teaching assistants.
  • Conduct analysis and research, compile data, statistics, and other information.
  • Manage online store for CPR orders/courses, answer emails, and send documents to students.
  • Perform general administrative tasks, schedule lab course evaluations, and post timetable schedules on Brightspace.
  • Provide support to organize conferences, workshops, and special events, coordinate faculty meetings, book room reservations, and prepare schedules for part-time professors' meeting rooms.
  • Coordinate the awards nomination procedure for the School and support members in preparing award nominations.
  • Participate in the billing process, prepare and send invoices, receive payments from customers, and follow up.
  • Support inventory control of various supplies, monitor demand, and replenish stock.
  • Establish and maintain an efficient filing and records management system, maintain control lists of key holders, and greet and inform visitors, answer and redirect telephone calls and emails.

Requirements:

  • Post-secondary training in administration and bureaucracy or an equivalent combination of education and work experience.
  • At least two (2) years of demonstrated experience in a similar role.
  • Knowledge and experience of computer systems and software such as Windows, word processing, spreadsheets, Internet, and e-mail.
  • Strong interpersonal, communication, and customer service skills.
  • Reliability, good judgment, good organizational skills, and ability to work under pressure.
  • Bilingualism: French and English (spoken and written); candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language.

About the University:

The University of Ottawa is a bilingual institution with a commitment to excellence in teaching, research, and community engagement. We are dedicated to fostering a diverse and inclusive environment that values the contributions of all members of our community.

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