Administrative Support Specialist

4 weeks ago


Laval, Quebec, Canada Parliament of Canada Full time
Job Title: Executive Assistant

The Parliament of Canada is seeking an Executive Assistant to support the Member of Parliament for Alfred-Pellan in his constituency office. The successful candidate will provide administrative and operational support to the Member and his staff, ensuring the smooth day-to-day running of the office.



Duties and Responsibilities:


  • Provide various administrative and operational services to the Member and his staff.
  • Identify, develop, and implement administrative processes and procedures that support the Member's office activities.
  • Manage budgets for the Member while ensuring that House of Commons rules and policies are strictly followed.
  • Format complex documents, including forms, memos, minutes, reports, and presentations.
  • Research various topics, compile data, and prepare reports as required.
  • Maintain and ensure accuracy and consistency of the CRM database.
  • Maintain the Member's schedule, review and discuss his commitments, schedule meetings/events, and inform him of any changes, and ensure relevant rules and guidelines are respected.
  • Develop and implement strategies to engage with the community and build relationships with local officials, businesses, and organizations.
  • Represent the Member professionally and effectively in interactions with constituents and provide quality customer service.


Qualifications and Skills:


  • Successful completion of post-secondary education from a recognized institution or acceptable combination of education, training, and relevant experience.
  • Experience working in an office in an administrative support position.
  • Knowledge of administrative methods, techniques, and practices.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
  • Excellent communications skills and command of written French.
  • Tact, diplomacy, high degree of discretion, and skill in building and maintaining professional work relationships.


Assets:


  • Knowledge of the political environment is an asset.
  • Bilingualism is imperative.


The ideal candidate will be proactive, perfectly bilingual, have exceptional communications skills, and thrive in a dynamic work environment.



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