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Administrative Assistant

2 months ago

Ottawa, Ontario, Canada 9427244 Canada Ltd Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at 9427244 Canada Ltd. As an Office Administrative Assistant, you will play a key role in ensuring the smooth operation of our office and providing exceptional support to our staff.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate HR activities to meet organizational goals
  • Coordinate information flow within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Review HR projects for compliance with laws and regulations
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee employee data and information analysis
  • Compile data, statistics, and other information
  • Oversee report preparation
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials, and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Oversee payroll administration
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital databases
Work Conditions and Physical Capabilities:
  • Ability to work independently
  • Work under pressure
  • Attention to detail
Screening Questions:
  • Do you have previous experience in this field of employment?
Support for Persons with Disabilities:
  • We provide physical accessibility accommodations
  • We provide visual accessibility accommodations
Support for Newcomers and Refugees:
  • We participate in a government or community program that supports newcomers and refugees
  • We assist with immediate settlement needs of newcomers and refugees
Support for Youths:
  • We participate in a government or community program that supports youth employment
  • We offer on-the-job training tailored to youth
Support for Veterans:
  • We participate in a government or community program that supports Veterans
  • We offer mentorship, coaching, and/or networking opportunities for Veterans
Support for Indigenous People:
  • We offer mentorship, coaching, and/or networking opportunities for Indigenous workers
  • We develop and maintain relationships with indigenous communities, indigenous-owned businesses, and organizations
Support for Mature Workers:
  • We participate in a government or community program that supports mature workers
  • We apply hiring policies that discourage age discrimination
Support for Visible Minorities:
  • We participate in a government or community program that supports members of visible minorities
  • We apply hiring policies that discourage discrimination against members of visible minorities