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Administrative Coordinator

2 months ago

St John's, Newfoundland and Labrador, Canada Meridia Recruitment Solutions Full time
About the Role

We are seeking a highly organized and proactive Administrative Coordinator to join our team at Meridia Recruitment Solutions. As an Administrative Coordinator, you will play a pivotal role in ensuring the smooth operation of our organization.

Key Responsibilities
  • Office Management:
    • Oversee daily office operations, including supply management, equipment maintenance, and overall organization.
    • Ensure the office environment is clean, functional, and welcoming, reflecting a professional image.
    • Handle logistics such as managing parking permits and liaising with the landlord to maintain an efficient workspace.
  • Administrative Support:
    • Provide key administrative assistance to the CEO and directors, including scheduling, agenda preparation, and minute-taking.
    • Serve as the primary contact for internal and external communications, ensuring prompt and professional responses.
    • Assist in drafting and editing various communications including newsletters, policies, and reports.
  • Board of Directors Coordination:
    • Facilitate onboarding for new board members and maintain records related to terms and by-laws.
    • Manage board meeting logistics, including scheduling, preparing materials, and tracking action items.
    • Prepare and distribute meeting minutes and ensure effective communication with board members.
  • Human Resource Coordination:
    • Assist with recruitment and onboarding processes, including handling paperwork and communications.
    • Maintain the employee handbook and ensure accessibility of policies and procedures.
    • Support HR activities as needed, contributing to a positive and inclusive workplace culture.
  • Communication:
    • Act as a key contact for office communications, including phone calls, emails, and visitor interactions.
    • Assist in drafting and editing communications such as newsletters, policies, and reports, ensuring clarity and professionalism.
Requirements
  • You bring at least 5 years of experience in a similar administrative role, with a background in non-profit or public sector environments being a plus.
  • Your exceptional organizational skills and proficiency in MS Office Suite (Word, Excel, Outlook) help you manage tasks efficiently.
  • With excellent interpersonal skills, you handle communication with tact, professionalism, and are adept at maintaining confidentiality.
  • Comfortable in a fast-paced environment, you can juggle multiple priorities and embrace change with ease.
  • You thrive in a team-oriented setting and are committed to fostering a culture of collaboration, transparency, and diversity.
About Us

Meridia Recruitment Solutions is a leading recruitment agency that connects top talent with leading organizations. We are committed to building strong relationships and creating ideal matches between candidates and clients. We value transparency, collaboration, and diversity, and we are dedicated to fostering a positive and inclusive workplace culture.