Executive Support Assistant

2 weeks ago

Kelowna, British Columbia, Canada Green & Gold Cleaning Full time
About the Role

We are seeking an Executive Support Assistant to join our team at Green & Gold Cleaning. This is a permanent position, working 36 hours per week. The successful candidate will have a college diploma or equivalent and less than 7 months of experience.

Key Responsibilities
  • Seminar and Event Coordination: Arrange and coordinate seminars, conferences, and other events.
  • Information Flow Management: Coordinate the flow of information within the team.
  • Daily Operations Direction: Direct and control daily operations, ensuring smooth execution.
  • Mail and Materials Distribution: Open and distribute mail and other materials in a timely manner.
  • Daily Operations Planning: Plan and organize daily operations to meet deadlines.
  • Staff Training: Provide training to staff members as needed.
  • Meeting Minutes Preparation: Record and prepare minutes of meetings, seminars, and conferences.
  • Office Procedures Establishment: Determine and establish office procedures and routines.
  • Appointments Scheduling: Schedule and confirm appointments with clients and stakeholders.
  • Telephone and Electronic Communication: Answer telephone calls and relay messages, respond to electronic enquiries.
  • Data Compilation: Compile data, statistics, and other information for reports and analysis.
  • Report Preparation: Oversee the preparation of reports, ensuring accuracy and timeliness.
  • Employee Support: Respond to employee questions and complaints, providing guidance and support.
  • Office Supplies Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Greeting and Direction: Greet people and direct them to contacts or service areas.
  • Information Filing Systems: Set up and maintain manual and computerized information filing systems.
  • Correspondence and Document Preparation: Type and proofread correspondence, forms, and other documents, perform data entry tasks.
  • Staffing and Recruitment: Recruit and hire workers, carry out related staffing actions.
  • Digital Database Management: Maintain and manage digital databases, ensuring accuracy and security.
Technical Skills
  • Microsoft Office Suite: Proficient in MS Excel, MS PowerPoint, MS Windows, MS Word, and MS Access.
  • Human Resources Software: Experienced with human resources software applications.
  • QuickBooks: Knowledgeable in QuickBooks accounting software.
Specialization Areas
  • Correspondence: Skilled in preparing correspondence, reports, and records.
  • Reports and Records: Experienced in compiling and analyzing data for reports and records.
  • Statistics: Adept in statistical analysis and data interpretation.
  • Invoices: Familiar with invoice preparation and management.
  • Charts and Graphics: Skilled in creating charts, tables, graphs, and diagrams for presentations and reports.
Security and Safety
  • Criminal Record Check: Willingness to undergo a criminal record check.
Transportation and Travel
  • Public Transportation: Public transportation is available for employees.
Work Environment and Physical Demands
  • Fast-Paced Environment: Able to work in a fast-paced environment with multiple priorities.
  • Pressure and Deadlines: Willingness to work under pressure with tight deadlines.
  • Attention to Detail: Attention to detail and ability to maintain accuracy.
  • Repetitive Tasks: Ability to perform repetitive tasks with minimal errors.
Personal Qualities
  • Multitasking: Excellent multitasking skills with the ability to prioritize tasks.
  • Oral Communication: Strong oral communication skills with excellent written communication skills.
  • Flexibility: Flexibility and adaptability in a dynamic work environment.
  • Organization: Organized and able to maintain a high level of productivity.
  • Team Player: Strong team player with excellent interpersonal skills.
  • Accuracy: Commitment to accuracy and attention to detail.
  • Client Focus: Client-focused with a commitment to delivering exceptional service.
  • Reliability: Reliable and dependable with a strong work ethic.
Screening Questions
  • Work Eligibility: Are you currently legally able to work in Canada?
Workplace Information
  • Hybrid Work Arrangement: Hybrid work arrangement available, with flexibility to work from home or in the office.
Benefits
  • Healthcare Plan: Comprehensive healthcare plan for employees and their families.
Other Benefits
  • Learning and Training: Opportunities for learning and professional development, paid by the employer.
  • Parking Facilities: Parking facilities available for employees.

  • Executive Assistant

    1 month ago

    Kelowna, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an experienced Executive Assistant to join our team at beBee Professionals in Kelowna. As an Executive Assistant, you will be responsible for providing high-level administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide high-level administrative support to our office...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Skinny Duke's Full time

    We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Skinny Duke's. As an integral part of our culinary staff, you will be responsible for assisting the Executive Chef in maintaining the high standards of quality and service that our restaurant is known for.About the RoleAs an Executive Chef Assistant, you will be...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Bamboo Chopsticks Express Full time

    Job DescriptionWe are seeking a skilled and dedicated Executive Chef Assistant to join our team at Bamboo Chopsticks Express. This role is perfect for someone who is passionate about delivering exceptional culinary experiences.Key Responsibilities:Chef AssistanceSupport the head chef in preparing complete meals or individual dishes and foods.Assist in...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada B.C. LTD. oa Milestones Grill and Bar Full time

    We are seeking a dedicated and experienced Executive Chef Assistant to join our team at B.C. LTD. o/a Milestones Grill and Bar. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in managing kitchen operations, ensuring that high-quality dishes are prepared and presented to our guests.The ideal candidate will have 1-2...

  • Community Support Specialist

    2 weeks ago

    Kelowna, British Columbia, Canada STRIVE Support Services Full time

    Job Title: Community Support SpecialistWe are seeking a compassionate and skilled Community Support Specialist to join our team at STRIVE Support Services.Job Summary:The Community Support Specialist will provide support and services to individuals in need, promoting independence and well-being. This is a permanent position, working 35 hours per...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Kasai Teppanyaki Steak & Sushi House Ltd Full time

    About Kasai Teppanyaki Steak & Sushi House LtdWe are a leading restaurant chain dedicated to serving high-quality Japanese cuisine. As a member of our team, you will be responsible for ensuring exceptional dining experiences for our customers.Job Title: Executive Chef AssistantLocation: Kasai Teppanyaki Steak & Sushi House LtdSalary: $60,000 - $80,000 per...

  • Executive Support Specialist

    3 weeks ago

    Kelowna, British Columbia, Canada Green & Gold Cleaning Full time

    About the RoleAs an Executive Support Specialist at Green & Gold Cleaning, you will be responsible for providing administrative support to our executive team. This is a fantastic opportunity to join a dynamic and growing company in the cleaning industry.

  • Executive Support Specialist

    3 weeks ago

    Kelowna, British Columbia, Canada Green & Gold Cleaning Full time

    We are seeking an Executive Support Specialist to join our team at Green & Gold Cleaning. This is a hybrid role that requires the ability to work both in person and remotely.Job DescriptionThe Executive Support Specialist will provide administrative support to our executive team, including arranging seminars, conferences, and other events. They will also be...

  • Executive Support Professional

    2 weeks ago

    Kelowna, British Columbia, Canada N.G.K PRECISION LENDING GROUP INC. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Support Professional to join our team at N.G.K PRECISION LENDING GROUP INC.The ideal candidate will have excellent communication skills, both written and verbal, and be able to work independently with minimal supervision. This role is responsible for providing administrative...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Bernie's Kelowna Full time

    About Us:At Bernie's Kelowna, we strive to provide exceptional dining experiences for our guests. Our team of industry professionals is dedicated to upholding the highest standards of hospitality and culinary expertise.The Opportunity:We are seeking an experienced Executive Chef Assistant to join our kitchen team. As a key member of our culinary team, you...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Argus Properties Full time

    The Four Points by Sheraton - Kelowna Airport is seeking a highly skilled Executive Chef Assistant to join their culinary team. This is an exciting opportunity for a motivated and experienced cook to work in a fast-paced hotel restaurant environment.Job DescriptionThis role reports directly to the Executive Chef and involves working closely with the culinary...

  • Ground Service Professional

    2 weeks ago

    Kelowna, British Columbia, Canada Executive Aviation Full time

    At Executive Aviation, we are seeking a highly motivated and detail-oriented Ground Handler to join our team at Kelowna International Airport (YLW). This part-time position offers a unique opportunity to work with one of Canada's best airlines and provide exceptional ground service support.About the RoleThe successful candidate will be responsible for...

  • Executive Support Professional

    2 weeks ago

    Kelowna, British Columbia, Canada DIWAN A DAWETT RESTAURANT LTD OA DAWETT RESTAURANT Full time

    About UsAt Diwan A Dawett Restaurant Ltd., we take pride in serving our community with exceptional dining experiences. As an integral part of our team, you will play a key role in ensuring the smooth operation of our restaurant.Salary and BenefitsWe offer a competitive salary range of $30,000 to $45,000 per year, based on experience. In addition, our...

  • Executive Support Specialist

    2 weeks ago

    Kelowna, British Columbia, Canada FIVE RIVERZ IMMIGRATION CONSULTATION LTD. Full time

    About FIVE RIVERZ IMMIGRATION CONSULTATION LTD.We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team. In this role, you will provide administrative support to our management team, ensuring the smooth operation of our daily activities.

  • Ground Service Operations Coordinator

    2 weeks ago

    Kelowna, British Columbia, Canada Executive Aviation Full time

    Executive Aviation is seeking a highly skilled and experienced Ground Service Operations Coordinator to join our team in Kelowna. As a key member of our Below the Wing team, you will play a critical role in providing ground service support to our airline partners.This is an exciting opportunity for someone who enjoys working in a fast-paced environment and...

  • Executive Support Specialist

    3 weeks ago

    Kelowna, British Columbia, Canada Green & Gold Cleaning] Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Support Specialist to join our team at Green & Gold Cleaning.About the RoleThis is a full-time position that requires excellent administrative skills, attention to detail, and the ability to work independently.ResponsibilitiesProvide high-level administrative support to senior executives,...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada The Bohemian Cafe & Catering Company Full time

    Job DescriptionWe are seeking an experienced Executive Chef Assistant to join our team at The Bohemian Cafe & Catering Company.The successful candidate will have a proven track record of managing food costs, analyzing operating costs and data, and supervising activities of specialist chefs, chefs, cooks and other kitchen workers.Responsibilities include...

  • Executive Support Specialist

    2 weeks ago

    Kelowna, British Columbia, Canada Petro-Canada Full time

    Job DescriptionWe are seeking an Executive Support Specialist to join our team at Petro-Canada. This is a permanent, 30 hour per week position.The ideal candidate will have Secondary (high) school graduation certificate and 1 year to less than 2 years of experience in administrative roles.Main Responsibilities:Policy Implementation: Establish and implement...

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Yamato Full time

    About YamatoYamato is a dynamic and innovative food service company seeking an experienced Executive Chef Assistant to join our team. We are committed to providing exceptional dining experiences and strive for excellence in every aspect of our operations.

  • Executive Chef Assistant

    2 weeks ago

    Kelowna, British Columbia, Canada Kasai Teppanyaki Steak & Sushi House Ltd Full time

    About Kasai Teppanyaki Steak & Sushi House LtdWe are seeking an experienced Executive Chef Assistant to join our team at Kasai Teppanyaki Steak & Sushi House Ltd. As a key member of our culinary team, you will be responsible for providing exceptional dining experiences for our guests.