Administrative Coordinator

2 weeks ago

Halifax, Nova Scotia, Canada T&Z CONSULTING LIMITED Full time

Job Description:

As an Administrative Coordinator at T&Z Consulting Limited, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to provide administrative support to our team, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities:

• Direct and control daily operations, ensuring that all tasks are completed on time and to a high standard.
• Establish and implement policies and procedures to maintain a well-organized and efficient office environment.
• Record and prepare minutes of meetings, seminars, and conferences, and distribute them to relevant parties.
• Plan, develop, and implement recruitment strategies to attract top talent to our team.
• Schedule and confirm appointments, meetings, and events, ensuring that all relevant parties are informed and prepared.
• Manage contracts, agreements, and other documents, ensuring that they are up-to-date and compliant with relevant laws and regulations.
• Answer telephone calls, relay messages, and respond to electronic enquiries, providing excellent customer service at all times.
• Compile data, statistics, and other information to support business decisions and strategic planning.
• Oversee payroll administration, ensuring that all employees are paid accurately and on time.
• Arrange travel, related itineraries, and make reservations, ensuring that all necessary arrangements are made in advance.
• Set up and maintain manual and computerized information filing systems, ensuring that all relevant documents are easily accessible and secure.
• Provide customer service, responding to queries and resolving issues in a professional and timely manner.
• Perform basic bookkeeping tasks, including reconciliations and budgeting.

Requirements:

• 1 year to less than 2 years of experience in a similar role.
• Strong communication and interpersonal skills, with the ability to work effectively with colleagues and clients.
• Organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Dynamics NAV, MS Excel, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, Information technology, MS Office, Adobe Acrobat Reader, and Google Drive.
• Ability to work in a fast-paced environment, with a high level of adaptability and flexibility.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work with a dynamic and growing company.
• Professional development and training opportunities.
• Collaborative and supportive work environment.

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