Associate Director, Financial Operations

6 days ago

New Westminster, British Columbia, Canada Douglas College Full time
Job Summary

The Associate Director, Finance is a key member of the Finance and Administration team at Douglas College. This role is responsible for providing financial management expertise to support the college's strategic objectives.

Key Responsibilities
  • Financial Reporting and Analysis
    • Lead the preparation of financial performance reports to stakeholders, including the Ministry of Advanced Education and Skills Training.
    • Ensure all reports are prepared in compliance with generally accepted accounting standards (GAAP), Public Sector Accounting Standards (PSAS), and other regulations applicable to B.C. public sector.
    • Proactively work with the Associate Director, Budget and Planning to ensure understanding of budgets, budget assumptions, and actual to budget results.
  • Leadership and Administration
    • Lead and supervise managers and unionized support staff, including recruitment, training, performance planning, and evaluation.
    • Provide training and guidance to direct reports to enable them to perform their job duties and stay current in their position.
    • Direct professional development and continuous improvement in each of their direct reports.
  • Reporting, Auditing, and Financial Management
    • Ensure accurate tracking, reporting, and remittance of commodity and other taxes as required by government authorities.
    • Identify at-risk jurisdictions and perform assessments, reporting to the Director, Finance potential areas of compliance investigation.
    • Perform financial analyses for college management by monitoring the performance of cost and profit centers.
  • Regulatory Compliance and Risk Management
    • Be well-versed in the college's Enterprise Risk Management framework and proactively identify and plan to mitigate relevant risks.
    • Participate in the college's Risk Management Working Group.
  • Data and Information Integrity
    • Lead the effective and efficient use of the college's financial systems, which systematically and accurately record and report financial transactions in accordance with legal and regulatory requirements.
    • Oversee the management and tracking of complex financial data and data systems.
  • Other Related Duties
    • Plan, manage, and undertake special projects and other initiatives as assigned.
    • Model the Douglas College Core Competencies.
    Requirements
    • A relevant university degree from a recognized institution combined with a CPA designation, current and in good standing.
    • A minimum of seven (7) years of related experience at a mid to senior management level in a business or post-secondary educational setting or an equivalent combination of education, training, and experience.
    • Experience working in a unionized environment.
    • Demonstrated ability to supervise and lead, including the ability to mentor and develop staff, train employees, and organize and assign work.
    • Demonstrated ability to interpret and apply policies and regulations.
    • Demonstrated ability to model appropriate professional, ethical, and collaborative behaviors consistent with the responsibilities of this position.
    • Demonstrated knowledge and experience in the design, development, management, and maintenance of data collection and accounting systems in a computerized environment.
    • Demonstrated ability to identify, evaluate, and integrate revenue, expense, and enrollment information from throughout the college and determine the impact, current and future, on college financial and enrollment performance.
    • Demonstrated ability to identify, evaluate, and manage the risk (financial and performance) presented by current and future financial and enrollment performance.
    • Strong technical abilities and financial systems experience, including Microsoft Office, and major ERP systems (Banner).
    • Demonstrated ability to design and deliver training to administrators, faculty, and staff involved in financial and enrollment activities.
    • Demonstrated decision-making capacity together with an ability to ensure effective decision making within a collegial environment.
    • Excellent written, verbal, and interpersonal communications skills together with proven experience in resolving conflict.
    • Proven work experience in project management.
    • Excellent analytical and problem-solving skills and the ability to identify and recommend creative solutions.
    • Strong organizational and prioritizing skills and the ability to work well and make decisions under pressure and meet tight deadlines.
    • Proven ability to exercise tact and diplomacy, confidentiality, and conflict resolution skills.
    • Able to establish and maintain effective working relationships with all college personnel and the external community.
    • Able to be a team player with excellent interpersonal skills.
    • Demonstrated abilities that align with the Douglas College Core Competency Framework.

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