Administrative Support Specialist

2 weeks ago


Oshawa, Ontario, Canada Xpert IT Solutions Inc. Full time

Xpert IT Solutions Inc. is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and other events. You will also be responsible for opening and distributing mail, supervising other workers, and training them on new procedures. Additionally, you will be responsible for recording and preparing minutes of meetings, seminars, and conferences, and determining and establishing office procedures and routines. You will also be responsible for scheduling and confirming appointments, answering telephone calls and messages, and compiling data and statistics. The ideal candidate will have 7 months to less than 1 year of experience in a similar role and will be able to multitask, communicate effectively, and work in a fast-paced environment.

Responsibilities
  • Arrange and co-ordinate seminars, conferences, etc.
  • Open and distribute mail and other materials
  • Supervise other workers
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
Requirements
  • 7 months to less than 1 year of experience in a similar role
  • Ability to multitask
  • Excellent oral and written communication skills
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
Benefits
  • Health care plan
  • 35 hours per week


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