Payroll Specialist

1 month ago


Toronto, Ontario, Canada Diabetes Canada Full time
Job Title: Payroll Specialist

Diabetes Canada is seeking a highly skilled Payroll Specialist to join our team. As a key member of our payroll team, you will be responsible for assisting the Manager, Payroll, in documenting existing and new processes, identifying opportunities for efficiencies, and completing routine and ad-hoc monthly/annual reporting for various stakeholders.

The ideal candidate will have a strong working knowledge of Canadian payroll legislation and experience in interpretation of Collective Agreements. You will also possess a post-secondary education in a related field and National Payroll Institute PCP certification completion and Certified Payroll Manager (CPM) completed or in progress.

Key Responsibilities:

  • Document all processes including weekly processing, change management, and monthly/annual reporting, ensuring all processes are in compliance with NDT/DC and legislative requirements.
  • Create reports from a combination of Dayforce and Excel to support the monitoring of payroll for compliance, support third-party reporting, and provide reports required by various other stakeholders.
  • Responsible for the running of and accurate maintenance of monthly Union reporting.
  • Act as go-to for clear and comprehensive interpretation of NDT's Collective Agreements.
  • Provide oversight on the payroll processing of benefits/retirement program by ensuring that payroll entries are based on correct rates as set out in our benefits contracts and selected by employees through their enrollment forms.
  • Process bi-weekly, monthly, and annual payments per agreed-upon schedules to all regulatory agencies, government agencies, and benefits providers.
  • Process year-end reporting including filing and distribution of tax statements, reconciliation of statutory withholdings, preparation of various reports/forms/annual returns required from federal and provincial government departments (workers compensation board, ministry of finance).
  • Primary liaison with DC and NDT's HR departments on benefit and retirement matters, ensuring all payroll-related matters are processed in accordance with DC and NDT procedures and legislative requirements.
  • Primary liaison with DC and NDT's Finance departments, providing Payroll GL reports, and assisting in the reconciliation of, payroll clearing and benefits clearing accounts for month end.
  • Complete work required to support statutory and regulatory auditors' requests.
  • In support of the routine processing, provide back-up for the bi-weekly preparation and processing of payroll for salaried and hourly employees in a timely and accurate fashion, in accordance with set payroll schedule and timelines.
  • Maintain a good understanding of relevant legislation, following government regulations, by reviewing any employment standards and taxation rules that may be applicable.

Why Work with Us:

  • A meaningful role, making a difference every day for people living with or at risk of diabetes.
  • An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
  • A high-performing, collaborative team environment and a commitment to building a healthy and engaged work culture.
  • Flexible work agreement policy in place allows employees to work regularly remote and/or hybrid schedule.
  • Competitive compensation and comprehensive group benefits plan, includes health/dental, life insurance, disability coverage, Employee and Family Assistance Program (EFAP) and company-match Pension/RRSP.
  • Most group benefits start on Day 1 when you join Diabetes Canada (health and dental coverage, life insurance and EFAP).
  • Access to a mental wellness app offering guided meditation and self-guided learning on a wide range of topics. All employees can subscribe, along with up to 5 family members or friends.
  • Generous paid time-off benefits include additional paid holidays beyond the recognized provincial statutory holidays, and an end-of-year holiday office closure.
  • A work culture committed to fostering a diverse and inclusive workplace that celebrates differences and provides equal opportunities for all.

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