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Executive Assistant
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at Executrade Consultants Ltd. in the oil and gas industry.
Key Responsibilities:- Manage and prepare the President's daily schedule, appointments, and meetings, ensuring all relevant files and documents are provided beforehand for review and approval.
- Organize meetings, prepare agendas, and take meeting minutes, ensuring follow-up is carried out on action items.
- Initiate contact with existing clients, suppliers, and consultants, and coordinate meetings on behalf of the President.
- Screen all incoming calls to the President, schedule call backs if the President is not available.
- Act as the liaison between the President and office staff.
- Assist in preparation of project proposals and research RFP opportunities as requested.
- Ensure all project and RFP submission due dates are in the President's calendar, maintain a follow-up/pending system on all activities, initiatives, and job responsibilities.
- Maintain copies of all correspondence from the President's office and ensure ease of accessibility for the President's review.
- Proactively make decisions on behalf of the President regarding scheduling, travel needs, etc.
- 15 years of experience as an Executive Assistant, preferably in the oil and gas or construction industry.
- Calendar management, meeting preparation, and minute-taking skills.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Advanced in MS Office Suite (MS Teams, Word, Excel, PowerPoint, Outlook).
- Tech-savvy, ability to learn new programs quickly.
- Must be open to taking on personal tasks on behalf of the President to ensure a seamless flow to their day.
- Ability to work independently with minimal supervision.
- Discretion and confidentiality are paramount.
- Flexibility to work extended hours, including occasional evenings and weekends, as needed.
Annual salary will be commensurate with experience. Generous employer-paid medical/dental plan is provided. Free parking available.
Executrade Consultants Ltd. is one of the largest and most comprehensive full-service recruitment firms in Western Canada, with 5 divisions and locations in Edmonton and Calgary.
We have over 50 years of experience helping client companies and candidates achieve their business goals and vision.
Our success is due to our people, the strong relationships we build, and the continuous and robust evaluation and refining of our recruitment and staffing processes.
