Executive Assistant to the CEO

1 month ago

Edmonton, Alberta, Canada Rokt Full time
About the Role

We are seeking a highly organized and proactive Executive Assistant to support our Chief Executive Officer (CEO). The ideal candidate will enhance the efficiency and effectiveness of the CEO by managing day-to-day operations, coordinating meetings, and handling extensive travel arrangements.

Key Responsibilities
  • Executive Support - Enhance the Chief Executive Officer's efficiency and effectiveness through comprehensive support.
  • Meeting Coordination - Organize and manage all aspects of internal and external meetings, including logistics, agendas, and communications.
  • Travel Management - Arrange all travel details, such as booking flights, hotels, ground transportation, and handling visas and passport renewals.
  • Expense Management - Handle monthly expense reports, global credit card reconciliation, and offer backup support to other assistants.
  • Customer Focus - Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges.
  • Teamwork and Positivity - Foster a collaborative team environment, keep a positive attitude, and proactively support colleagues and company events.
Requirements
  • 3+ years of experience as an Executive Assistant, in a start-up environment preferred.
  • Extremely strong computer literacy in Google Suite.
  • Strength in time management and organizational skills with the ability to multitask in a fast-paced work environment.
  • Attention to detail and accuracy, very responsive - polite and professional in all communication.
  • Flexible and be able to adapt quickly to last-minute changes, taking them in stride while maintaining a pleasant manner and motivating spirit.
  • Take initiative to identify and execute upcoming tasks and projects.
  • Strong written and verbal communication skills.
  • Demonstrated team player.
  • Strong sense of professionalism and diplomacy as this role will interact with clients, candidates, and suppliers as well as all levels of staff in the organization.
What We Offer
  • Accelerate your career. We offer roadmaps to leadership and an annual $5000 training allowance.
  • Become a shareholder. Every Rokt'star gets equity in the company.
  • Extra leave (bonus annual leave, sabbatical leave, etc.).
  • Work with the greatest talent in town.
  • See the world. We have offices in New York, Seattle, Sydney, Tokyo, and London.

We believe we're better together. We love spending time together and are in the office most days (teams are in the office 4 days per week). We also get that you need to balance your life and your commitments so you have the flexibility to manage your own hours and can spend up to a week of every quarter working from anywhere.

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