Executive Assistant to the Chair of the Board
6 days ago
Job Description
What is the Opportunity?
We are seeking a highly skilled and experienced Executive Assistant to provide organizational and executive administrative support to the Chair of the Board, directors, and the Corporate Secretary's Department. As a key member of our team, you will be responsible for coordinating and executing Board and Committee matters with a high degree of confidentiality, discretion, and judgment.
Key Responsibilities:
- Provide day-to-day operations support to the Office of the Board Chair, including calendar management, preparation of confidential materials and correspondence, travel arrangements, and expense management.
- Manage all requests to the Board Chair and directors for internal and external meetings, speaking engagements, and media interviews.
- Assist with speaking engagements, preparation of speeches, and other prepared remarks, providing input and advice to the Chair, Corporate Communications, and event hosts.
- Manage RBC-related Board of Directors activities and logistics, including scheduling onboarding sessions, recruitment interviews, meetings with GE, subsidiary counterparts, stakeholders, and regulators.
- Manage all aspects of Board of Directors social events, retirement events, and dinners, including setting agendas, sourcing vendors, and logistical and staffing requirements.
- Manage all logistics for in-person Board and Committee meetings, including liaising with executive dining, booking travel and accommodation, and ensuring appropriate IT capability and support.
- Responsible for routine correspondence to the Board of Directors on behalf of the Corporate Secretary's Department.
Requirements:
- Bilingual (English and French)
- Strong communication skills (written and oral)
- Minimum 7-10 years' experience
- University degree or diploma in business or administrative studies
- Strong MS Word, PowerPoint, and Excel technical skills
What We Offer:
- A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation
- Leaders who support your development through coaching and managing opportunities
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
- Flexible work/life balance options
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