Strategic Support Specialist

1 day ago

Halifax, Nova Scotia, Canada NTT DATA, Inc. Full time

About the Role:

We are seeking an exceptional Strategic Support Specialist to join our team in Halifax, Nova Scotia (CA-NS), Canada (CA) as a remote worker. This role is a fantastic opportunity for someone with excellent organizational and multitasking skills to support senior management in a fast-paced environment.

Job Description:

The successful candidate will provide administrative support to our Senior Vice President (SVP), ensuring seamless execution of tasks and projects. Key responsibilities include:

  • Calendar Management: Coordinate and manage SVP's schedule, prioritizing key appointments, meetings, and 1:1s with direct reports.
  • Communication: Act as a liaison between the SVP and internal/external stakeholders, handling calls and correspondence with professionalism and confidentiality.
  • Travel Arrangements: Organize complex international travel itineraries, including flights, accommodations, and ground transportation in line with company policies.
  • Meeting Coordination: Book meeting rooms/venues, prepare agendas, presentations, actions, collate relevant materials, and ensure seamless execution and follow-up of meetings.
  • Task Prioritization: Identify and prioritize tasks to streamline the SVP's workflow, ensuring deadlines are met and goals are achieved.
  • Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality on all matters related to the SVP's office.
  • Document Preparation: Draft and edit reports, presentations, and other documents as required, review as needed, and share as required.
  • Expense Support: Process executives' expenses and manage direct report expenses process.
  • Ad hoc Support: Provide support on special projects, initiatives, events, conferences, type minutes when required, and support on any additional tasks assigned by the SVPs.

About You:

To be successful in this role, you will bring:

  • Proven Experience: At least one year of experience as an executive assistant in a similar fast-paced organization.
  • Fluency in English: Essential for effective communication and collaboration.
  • Exceptional Skills: Outstanding organizational, multitasking, and time management skills.
  • Strong Communication: Excellent written and verbal communication skills, with the ability to interface and communicate with executive and senior management across all business functions.
  • Cultural Fit: A proactive, solution-oriented mindset, high level of adaptability, problem-solving, and resilience, with emotional intelligence and cultural awareness.

Salary Range: $60,000 - $80,000 per annum, based on qualifications and experience. We offer a competitive salary, benefits package, and opportunities for growth and professional development.

About NTT DATA:

NTT DATA is a trusted global innovator of business and technology services, serving 75% of the Fortune Global 100. We are committed to helping clients innovate, optimize, and transform for long-term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies.

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