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Administrative Coordinator

4 weeks ago

Winnipeg, Manitoba, Canada Skyliner Immigration Services inc. Full time
Job Title: Administrative Assistant

Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Skyliner Immigration Services inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities:

* Arrange and coordinate seminars, conferences, and other events
* Establish and implement policies and procedures
* Record and prepare minutes of meetings, seminars, and conferences
* Determine and establish office procedures and routines
* Schedule and confirm appointments
* Manage contracts
* Manage training and development strategies
* Answer telephone and relay telephone calls and messages
* Answer electronic enquiries
* Oversee the preparation of reports
* Order office supplies and maintain inventory
* Greet people and direct them to contacts or service areas
* Set up and maintain manual and computerized information filing systems
* Type and proofread correspondence, forms, and other documents
* Perform data entry
* Provide customer service
* Maintain and manage digital database
* Perform basic bookkeeping tasks
* Assign, coordinate, and review projects and programs
* Plan, organize, direct, control, and evaluate daily operations

Requirements:

* 7 months to less than 1 year of experience
* Ability to work independently
* Work under pressure
* Tight deadlines
* Attention to detail
* Repetitive tasks

Benefits:

* Bonus
* Free parking available
* Learning/training paid by employer
* Paid time off (volunteering or personal days)