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Executive Support Specialist

1 month ago

London, Ontario, Canada FoluOs Law Office Full time

We are seeking a highly skilled Office Assistant to join our team at FoluOs Law Office. As an integral part of our administrative staff, you will provide exceptional support to our lawyers and clients.

About the Role

This is a permanent full-time position with 30 hours per week. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.

The salary for this role is $40,000 per year, based on your location and experience.

Responsibilities
  • Type and proofread correspondence, forms and other documents
  • Receive and forward telephone or electronic enquiries
  • Work on reports from manual or electronic files, inventories and databases
  • Sort, process and verify applications, receipts and other documents
  • Process incoming and outgoing mail manually or electronically
  • Send and receive messages
  • Perform basic bookkeeping tasks
  • Prepare and format page presentation
  • Compile data, statistics and other information
  • Provide general information to clients and the public
  • Photocopy and collate documents for distribution, mailing and filing
  • Order office supplies and maintain inventory
  • Perform data entry
  • Provide customer service
  • File material in storage area
  • Label files according to retention and disposal schedules
  • Locate and remove files requested
  • Organize and schedule office work
  • Store, update and retrieve financial data
Requirements
  • Adaptability
  • Collaborative
  • Efficiency
  • Hardworking
  • Integrity
  • Quick learner
  • Time management
  • Client focus
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability
  • Team player
What We Offer
  • A competitive salary of $40,000 per year
  • A dynamic and supportive work environment
  • Ongoing training and professional development opportunities