Administrative Support Specialist
2 weeks ago
Frequentis Group is a leading international supplier of communication and information systems for control centers. Our mission-critical control centers around the world rely on four sophisticated technologies to do their jobs: voice communications, situational awareness tools, decision assist tools, and a resilient voice and data network. We are seeking an Administrative Assistant to perform a variety of general administrative tasks supporting accounting, finance, human resources, operations, and sales.
Key Tasks- Assist with accounting and finance tasks such as accounts payable, invoicing, petty cash, and expense reports.
- Coordinate with human resources on recruitment activities, reference checks, maintaining employee records, and social events.
- Prepare documents, spreadsheets, reports, presentations, and other documents as needed.
- Create and/or maintain appropriate logs, databases, inventories, filing, and status reports/tracking.
- Perform general clerical duties such as filing, copying, scanning, and mailing.
- Order and manage office supplies inventory.
- Communicate effectively with internal and external stakeholders via phone, email, or in person.
- Provide support to other staff members and managers.
- College diploma in business administration or a related field.
- 2+ years experience in a similar role.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
- Good working knowledge of SAP is desirable.
- Ability to work independently and as part of a team.
- Excellent communication, organizational, and interpersonal skills.
- Attention to detail and high level of accuracy.
- Strong problem-solving skills.
- Flexibility and adaptability to changing priorities and deadlines.
- Positive attitude and a willingness to take initiative.
- Eligible for Reliability Security Clearance.
- Fluently bilingual French/English.
Frequentis Group values diversity, equality, and inclusion in the workplace. We offer a range of benefits focused on work-life balance, professional development, and flexibility. We are committed to creating a safer world with our innovative strength and technology orientation.
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