Office Services Coordinator Role

2 weeks ago


Vancouver, British Columbia, Canada Ausenco Full time
About the Role

We are seeking an experienced Office Services Coordinator to join our team in Vancouver. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our organization.

Responsibilities

The successful candidate will be responsible for overseeing physical plants, performing daily walk-throughs, managing inventory records, and coordinating office space changes. They will also be responsible for organizing and maintaining storage/file areas, managing vendor relationships, and ensuring boardrooms are maintained and ready for use.

In addition, the Office Services Coordinator will coordinate and maintain first aid and emergency supplies, serve as Incident Commander, first aider, and JHSC member, manage PPE distribution and returns, and acquire First Aid Level 2 certification.

They will also process and verify facilities-related invoices, prepare and manage weekly/monthly/quarterly attendance reports, update the Vancouver Office Manual, liaise with contractors and vendors, and communicate office updates to stakeholders.

Furthermore, the Office Services Coordinator will coordinate catering and meeting logistics, organize Lunch & Learn sessions, support social committee initiatives, coordinate onboarding and offboarding processes, and prepare desks in collaboration with IT and HR.

Lastly, they will receive and create purchase orders, monitor and reorder office supplies, and assist with CAPEX project management.

Requirements

To be successful in this role, you will need 2+ years' experience in an administrative role, strong MS Office Suite skills, coordination experience, and the ability to wear many different hats at any given time.

You will also need excellent Organizational skills, the ability to be on-site 100% of the time, and a proven track record of working in a high-paced environment.

About Ausenco

Ausenco is a fast-growing company that redefines what's possible in some of the world's most complex projects and toughest environments. We deliver innovative, value-add consulting, project delivery, asset operations, and maintenance solutions.

We have offices in 15 countries and projects in over 80 locations worldwide, creating sustainable outcomes for our people, clients, and communities.

Benefits

Ausenco offers a competitive remuneration package, career advancement opportunities, work-life balance, holistic approach to wellness, accessible leadership team, and a culture that is open, honest, and cooperative.

We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

Location

This role is based in Vancouver, British Columbia, Canada.

Salary Range

The salary range for this role is $50,000.



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