Project Coordinator

2 days ago

Victoria, British Columbia, Canada MatchBox Consulting Group Full time

About the Role

The Project Administrator will be responsible for assisting project managers and ensuring that projects are completed on time, within budget, and meet high-quality standards. The successful candidate can be based in Victoria or Vancouver.

Key Responsibilities:

  • Project Administration/Coordination:
    • Manage invoicing, material orders, and PO coordination.
    • Oversee scheduling, task assignments, and workload forecasting.
    • Organize field reviews and pre/post-construction meetings.
    • Coordinate with subcontractors and handle non-technical requirements (e.g., SRWs, BC Hydro forms).
    • Prepare, proofread, and manage project documents (submissions, reviews, proposals, etc.).
    • Conduct follow-ups, proposal loss analysis, and closeout package management.
    • Review internal project performance and track metrics.
    • Optimize workload profiles and refine program tools, processes, and roles.
  • Business Development:
    • Perform market research and competitor analysis.
    • Build and maintain key client relationships.
    • Conduct client meetings, cold calls, and sales outreach.
    • Attend industry events and drive expansion into new sectors/regions.
  • Corporate Administration:
    • Manage health and safety documentation, audits, and compliance.
    • Handle EGBC/APEGA reporting and corporate training programs.
    • Maintain compliance accounts (e.g., ISNet, WCB, WorkSafe BC).
    • Oversee database management, software integration, PO tracking, and inventory reporting.

Requirements:

  • Experience in construction or related industries, such as general contracting (GC), land development, or architecture, is preferred.
  • Minimum of 2 years in coordination, customer service, or a similar client-facing role.
  • Strong client-facing capabilities and exceptional interpersonal skills to build and maintain professional relationships.
  • Outstanding communication abilities, including the ability to navigate difficult conversations with tact and professionalism, while balancing client needs with project goals and organizational priorities.
  • Proven ability to relay accurate and timely information to all stakeholders, contributing to seamless project execution.

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