Development and Construction Project Coordinator

4 weeks ago

Victoria, British Columbia, Canada CRD Full time
Development and Construction Project Coordinator

Business Unit: Housing Planning and Protective Services

Division: Regional Housing

Regular/ Auxiliary: Regular; 5 year term (60 months)

Pay Grade: CAN/05/02/J16

Rate of Pay: $42.97 - $48.72 per hour

Hours of Work: 70 hours bi-weekly

Posting Date: January 17, 2025

Closing Date: January 31, 2025

This position is responsible for assisting the Capital Region Housing Corporation in continuing to develop affordable housing across the capital region. The incumbent will coordinate all aspects of the project lifecycle including planning, approvals process, project management, design, construction administration and project close-out. The position will also build strong relationships with project stakeholders and agency partners to support complex and impactful redevelopment and development opportunities from concept through to completion.

Key Duties & Responsibilities

- Provide coordination and ongoing monitoring throughout the project lifecycle of affordable multi-family housing projects.
- Research and analyze relevant municipal, provincial and federal regulations, policies, programs and funding guidelines to support redevelopment and/or development decisions.
- Prepare funding applications for submission to various funding bodies, verify and process claim forms as related to awarded funds.
- Prepare and/or coordinate contract scope of work, detailed cost estimates, staff reports and requests for proposals.
- Track contract progress, monitor contractor performance, and oversee the administration of contract budgets, with an emphasis on efficient contract delivery.
- Coordinate the procurement/tendering processes for various project team disciplines; assess and evaluate estimates, proposals and quotes following appropriate procurement guidelines; understand best practices and implications of recommendations and/or decision-making in alignment with all relevant policies.
- Assist with reviewing change orders and change directives, requests for information, tender recommendations, payment certificates, invoices, and engineering field reports.
- Assist with project feasibility analysis, conceptual design reviews, contract document reviews, and hiring consultant teams.
- Support process workflow, including project initiation, regular briefings and presentations with senior management and stakeholders, project documentation, reporting and records management.
- Proactively identify project risks and develop and initiate response plans with the support of Senior Project Leads and management.
- Review design drawings and as-constructed drawings.
- Prepare and draft communication and project related updates for releases, coordinate and monitor information on the website, and manage responses to inquiries from the public on identified projects.
- Coordinate and assist with housing development proformas, cash flows and costing models.
- Schedule meetings, prepare agendas and required materials, obtain equipment if needed and produce minutes.
- Liaise with CRD departments and divisions, government representatives, educational institutions, agency and not-for-profit stakeholders and other entities.
- Perform other related duties as required.

Key Skills & Abilities

- Excellent communication (verbal and written), interpersonal and customer service skills.
- Experience coordinating complex multi-family housing projects, with a proven track record to plan, initiate, and complete large, high value projects.
- Experience using contract management tools, techniques, templates, and processes.
- Working knowledge of engineering and construction techniques in multi-family housing projects.
- Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
- Strong proficiency and experience using project scheduling programs and databases.
- Excellent presentation skills with demonstrated ability to communicate complex, technical information to non-technical and technical audiences.
- Strong ability to collaborate effectively with diverse internal and external stakeholders and across multiple disciplines.
- Strong ability to work effectively in a team environment and individually with minimal supervision.
- Ability to work efficiently, dealing with multiple priorities and meeting deadlines.
- Thorough knowledge of federal/provincial/municipal regulations, legislation, codes, standards and guidelines related to development projects.
- Strong ability to be a results-oriented, energetic team player.

Qualifications

- Degree in a related discipline
- A minimum of 3 years' directly related experience
- An equivalent combination of education and experience

Certifications

- Acceptable criminal record check. The applicant/incumbent is required to undergo a criminal record check to work in this position and to report to their supervisor if any criminal charges are laid against them that may be related to their employment.
- Valid BC Driver's Licence

APPLICATIONS

To apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.

We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible.

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.

We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences.

Accommodations will be provided upon request during the selection process.

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