Project Coordinator

4 weeks ago

Toronto, Ontario, Canada Black & McDonald Full time

About This Role

Black & McDonald's Southern Ontario FMO team is growing, and we're looking for an analytical and collaborative professional to join our team. As a Project Coordinator, you'll assist with the overall administrative direction for one large or several smaller facilities management projects. You'll work closely with the Facility/Project Manager(s) to manage costs, schedules, and project status while maintaining excellent relations with employees, subcontractors, consultants, and clients.

Key Responsibilities

  • Assist with the planning and execution of projects in accordance with Corporate Policy
  • Help draft and issue project budgets and preliminary schedules
  • Keep the Facility/Project Manager(s) and others informed about project status and issues that may impact client relations
  • Schedule and oversee technicians and subcontractors for corrective maintenance tasks and repair work
  • Use project scheduling and control tools to monitor project plans, work hours, budgets, and expenditures
  • Track the progress and quality of work being performed by design disciplines/trades
  • Maintain Contract Execution Tracking Log
  • Oversee facility service calls and dispatch appropriate staff and subcontractors
  • Conduct site inspections, work audits, and other assessments to verify work
  • Track and manage contemplated change notices and change orders
  • Prepare substantial completion certificates and ensure all required project close-out documents are obtained
  • Ensure environmental, health, and safety, security, and quality assurance programs are implemented
  • Provide input to client reporting requirements
  • Assist Facility/Project Manager(s) to ensure all work is completed in accordance with contract requirements

Competency Requirements

  • Works well with a multi-disciplinary team
  • Self-motivated
  • Great leadership skills
  • Great multi-tasking skills
  • Communicates effectively
  • Understands the whole project lifecycle
  • Customer-centred focus
  • Great problem-solving skills
  • Understanding of change management processes
  • Desire for continuous learning
  • Holds self and others accountable

Education Requirements

  • University or college degree in electrical engineering, construction engineering technology, construction project management, or equivalent
  • Facilities management or PMP designation(s) considered an asset
  • Building Environment Systems (BES) I & II considered an asset

Work Experience Requirements

  • Minimum 2-3 years' experience in the construction or facilities management industries

Skills, Abilities, and Other Requirements

  • Effective and efficient written and verbal communication skills
  • Planning, scheduling, and organizational skills
  • Knowledge of the construction industry
  • Basic specifications and drawings package reading and interpretation
  • Proficient in Microsoft Office applications
  • Ability to work in a multi-tasking, fast-paced, and dynamic environment
  • Own vehicle/full G driver's license

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

Why Join Black & McDonald?

  • One company with endless opportunities to learn and grow
  • A family business with family values
  • Competitive compensation and benefits packages
  • Interesting and challenging work
  • Ongoing investment in training and development
  • Long-term stability

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