Project Coordinator

3 weeks ago

Toronto, Ontario, Canada Baycrest Project & Construction Management Full time

Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to provide administrative assistance to our Project Manager, Site Supervisor, and Project Team. The selected candidate will play a key role in all phases of our construction projects, from tender through construction and close-out.

Key Responsibilities

  • Provide administrative support to the Project Manager, Site Supervisor, and Project Team for all project-related work.
  • Proactively manage project processes and documents, including project setup, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests, and pricing.
  • Maintain project information and data in our computerized project management system, inventory database, calendar, files, and records.
  • Review shop drawings for scope and accuracy against schedules.
  • Liaise and build relationships with clients, designers, and subcontractors.
  • Conduct regular site visits, attend, and participate in client and trade meetings.
  • Assist in approvals for AP processing and client invoicing, budgets, and estimates.
  • Organize the project closeout documentation, including warranties, drawings, manuals, permits, etc.
  • Track and communicate regularly with key stakeholders regarding project status and schedule updates.
  • Provide superior and utmost service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.
  • Manage and track all legislated health and safety documents from our subcontractors.

Requirements

  • Preferably a certificate, diploma, or degree in Construction Project Management.
  • 5+ years of related experience in the ICI Construction Industry.
  • Capable of reading and understanding construction drawings and documents.
  • Strong knowledge of construction processes through all phases – startup through construction and closeout.
  • Proactively identify problems/issues and develop effective solutions.
  • Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Microsoft Project.
  • Confidence and professionalism to communicate effectively with clients, designers, subcontractors, and peers.
  • Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands.
  • Highly organized and detail-oriented.
  • Knowledge of COR Health & Safety Certification system an asset.
  • Works well with others and the ability to work under minimal supervision.
  • Ability to work under pressure.
  • Must hold a valid driver's license and access to reliable transportation.
  • A condition of employment for this position is proof of Covid-19 vaccination to access job sites.

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