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Project Coordinator

2 months ago

Toronto, Ontario, Canada Baycrest Project & Construction Management Full time
Job Title: Project Coordinator

Baycrest Project & Construction Management is seeking a highly skilled and organized Project Coordinator to join our team. As a key member of our project management team, you will provide administrative support to our Project Manager, Site Supervisor, and Project Team.

Key Responsibilities:
  • Provide administrative assistance to the project team, including managing project documents, tracking progress, and coordinating with stakeholders.
  • Proactively manage project processes, including project setup, bid packages, subcontract management, and close-out.
  • Maintain accurate and up-to-date project information and data in our computerized project management system.
  • Review and analyze project data to identify trends and areas for improvement.
  • Liaise with clients, designers, and subcontractors to ensure smooth project execution.
  • Conduct regular site visits and attend client and trade meetings to ensure project progress and satisfaction.
  • Assist in approvals for AP processing and client invoicing, budgets, and estimates.
  • Organize project close-out documentation, including warranties, drawings, manuals, and permits.
  • Communicate regularly with key stakeholders regarding project status and schedule updates.
Requirements:
  • Preferably a certificate, diploma, or degree in Construction Project Management or a related field.
  • 5+ years of related experience in the ICI Construction Industry.
  • Strong knowledge of construction processes, including project setup, bid packages, subcontract management, and close-out.
  • Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Microsoft Project.
  • Excellent communication and organizational skills, with the ability to work in a fast-paced environment.
  • Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.

We strive to build a team that reflects the diversity of the community we serve. We encourage applications from underrepresented groups, including women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.