Administrative Assistant

1 week ago

Cambridge, Ontario, Canada Toyota Motor Manufacturing Canada (TMMC) Full time

About the Role

The Toyota Motor Manufacturing Canada (TMMC) team is seeking a highly organized and detail-oriented Administrative Assistant to support the Manufacturing General Manager and Senior Managers. As a key member of our team, you will be responsible for providing administrative support, coordinating meetings and travel arrangements, and managing office supplies and fixed assets.

Key Responsibilities

  • Gather, track, and analyze data for safety, quality, cost, and productivity improvements
  • Develop reports and presentation material for all levels of management
  • Assist with travel arrangements and coordinate company events and corporate visits
  • Manage office supplies and fixed assets
  • Purchase requisitions and good receipts management for various programs
  • Manage and maintain calendars, schedules, and meeting agendas
  • General office administration and support

Requirements

  • Diploma/Certificate in Office Administration, Business, or equivalent diploma/certificate is required
  • Minimum of 1 to 3 years of related work experience required
  • Advanced knowledge of Microsoft applications (Word, PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
  • Proven work experience using SharePoint
  • Knowledge of SAP software an asset
  • Keen sense of urgency in delivering tasks and excellent follow-through in prioritizing, coordinating, and planning in a high-volume, fast-paced environment
  • Excellent verbal and written communication skills as well as strong analytical capabilities
  • Attention to detail with a strong motivation and self-initiated improvement mindset
  • Proven problem-solving skills with exemplary planning and time management skills
  • Proven discretion and confidentiality
  • Excellent interpersonal skills and the ability to work effectively in a team environment
  • Possess excellent telephone skills
  • Willing to support daily and weekend overtime requirements as needed
  • Must be flexible to work in Cambridge and/or Woodstock plant locations

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