Administrative Assistant

1 week ago

Cambridge, Ontario, Canada Scorpius Immigration Services INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Legal Department at Scorpius Immigration Services INC. The successful candidate will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Manage and maintain accurate and up-to-date filing systems, both physical and digital.
    • Prepare and distribute correspondence, reports, and other documents as required.
    • Coordinate travel arrangements, meetings, and appointments for the legal team.
  • Communication and Correspondence
    • Compose and edit correspondence, reports, and other documents to ensure accuracy and professionalism.
    • Respond to inquiries and requests from clients, colleagues, and other stakeholders.
  • Record Keeping and Data Management
    • Maintain accurate and up-to-date records of client interactions, correspondence, and other relevant information.
    • Manage and maintain databases, spreadsheets, and other data management systems.
  • Supervision and Training
    • Supervise and train junior staff members as required.
    • Provide guidance and support to ensure the effective completion of tasks and projects.
Requirements
  • Education
    • Bachelor's degree in a related field, such as business administration or office management.
  • Experience
    • At least 1 year of experience in an administrative role, preferably in a legal or professional services environment.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
    • Ability to maintain confidentiality and handle sensitive information.
Working Conditions
  • Work Environment
    • Work in a fast-paced and dynamic office environment.
  • Work Schedule
    • Work 40 hours per week, with occasional overtime as required.

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