Site Administrative Coordinator
2 days ago
The Site Administrative Assistant provides critical support to the site team, ensuring seamless day-to-day operations and streamlining efficiencies to enable the team to focus on key tasks. This includes coordinating meetings, arranging catering, booking travel, reconciling expense reports, receiving goods, and compiling reports. The incumbent works closely with other departments and serves as the primary point of contact on the site.
Key Responsibilities- Support site team with necessary tasks and ensure proper maintenance of expenses and receipts.
- Track goods received on site in Toolbox and work with Buyers to complete GR Report (weekly).
- Collaborate with site individuals to discuss equipment rental and goods receiving, and forecast necessary additions to PO.
- Advise Buyers of issues or disputes with invoices and work with Buyers to advise AP to post invoices based on GRs.
- Track fuel, hours, surveys, and testing, and file documents and time cards.
- Take meeting minutes as required and complete LEIs for Foremen.
- Review overtime allocations and perform quality checks (code against hours).
- Ensure proper allocation of files and equipment, and carry out document administrative procedures.
- Archive and destroy files as required, and manage documents from clients.
- Maintain Safety PPE inventory and ensure compliance with health and safety standards.
- A high school diploma is required.
- 1-3 years of relevant experience.
- Good typing, filing, and general reception skills.
- Strong organizational and time-management skills, with ability to prioritize tasks well.
- Strong customer service skills and awareness of health and safety standards.
- Positive upbeat attitude, strong written and verbal communication skills, and ability to communicate effectively with different levels of the organization.
- Proficiency with MS Office Suite, SAP, Toolbox, Skype for Business, meeting room setup, and basic IT troubleshooting.
Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water, and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move, and grow in a rapidly changing world.
Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.
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Dawson Creek, Canada Graham Full timeAbout the RoleThe Site Administrative Assistant provides critical support to the site team, ensuring seamless day-to-day operations. This includes coordinating meetings, arranging catering, booking travel, reconciling expense reports, and managing vendor relationships. The successful candidate will work closely with other departments, serving as the primary...
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Site Administrative Coordinator
2 weeks ago
Dawson Creek, Canada Graham Full timeAbout the RoleThe Site Administrative Assistant provides critical support to the site team, ensuring seamless day-to-day operations. This includes coordinating meetings, arranging catering, booking travel, reconciling expense reports, and managing vendor relationships. The successful candidate will work closely with other departments, serving as the primary...
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Site Administrative Coordinator
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Dawson Creek, Canada Graham Full timeAbout the RoleThe Site Administrative Coordinator provides administrative and clerical support to a site or multiple sites, as well as coverage to the office as necessary. The incumbent helps with day-to-day tasks and streamlines efficiencies of the team to ensure the team can focus elsewhere.This includes:Booking meetings and arranging cateringBooking...
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Dawson Creek, Canada Graham Full timeGraham is a leading construction solutions partner that delivers lasting value to its clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards.We are seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative and clerical support to our site teams. The successful...
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Dawson Creek, Canada Graham Full timeGraham is a leading construction solutions partner that delivers lasting value to its clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards.We are seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative and clerical support to our site teams. As a key member of...
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Dawson Creek, Canada Graham Full timeGraham is a leading construction solutions partner that delivers lasting value to its clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards.We are seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative and clerical support to our site teams. As a key member of...
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Site Administrative Coordinator
2 days ago
Dawson Creek, Canada Graham Full timeGraham is a leading construction solutions partner that delivers lasting value to its clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards.We are seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative and clerical support to our site teams. As a key member of...
