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Site Administrative Coordinator

2 months ago

Dawson Creek, Canada Graham Full time

Graham is a leading construction solutions partner that delivers lasting value to its clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards.

We are seeking a highly organized and detail-oriented Site Administrative Assistant to provide administrative and clerical support to our site teams. As a key member of our team, you will be responsible for ensuring the smooth operation of our sites, including managing day-to-day tasks, streamlining efficiencies, and providing exceptional customer service.

About the Role

The Site Administrative Assistant will be responsible for:

  • Providing administrative support to site teams, including booking meetings, arranging catering, and reconciling expense reports
  • Managing site inventory, including tracking goods received and creating reports as required
  • Working closely with site teams to discuss equipment rental and goods receiving
  • Forecasting with site teams necessary additions to purchase orders
  • Advising buyers of issues or disputes with invoices
  • Tracking fuel, hours, surveys, and testing
  • Filing documents and time cards
  • Taking meeting minutes as required
  • Completing LEIs for foremen
  • Reviewing overtime allocations
  • Performing quality checks
  • Ensuring proper allocation of files and equipment
  • Carrying out document administrative procedures
  • Archiving and destroying files as required
  • Managing documents from clients
  • Maintaining safety PPE inventory

Qualifications/Experience:

  • A high school diploma is required
  • 1-3 years of relevant experience
  • Good typing, filing, and general reception skills
  • Strong organizational and time-management skills
  • Ability to prioritize tasks well
  • Strong customer service skills
  • Awareness of health and safety standards
  • Positive upbeat attitude
  • Strong written and verbal communication skills
  • Strong understanding of how to communicate or deal with different levels in the organization up to the executive level
  • Ability to create presentations for the site team
  • Proficiency with MS Office Suite, SAP, Toolbox, Skype for Business, meeting room setup, and technology

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law.