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Site Administrative Coordinator

2 months ago

Dawson Creek, Canada Graham Full time
About the Role

The Site Administrative Assistant provides critical support to the site team, ensuring seamless day-to-day operations and streamlining efficiencies to enable the team to focus on key tasks. This includes coordinating meetings, arranging catering, booking travel, reconciling expense reports, receiving goods, and compiling reports. The incumbent works closely with other departments and serves as the primary point of contact on the site.

Key Responsibilities
  • Support site team with necessary tasks and ensure proper maintenance of expenses and receipts.
  • Track goods received on site in Toolbox and work with Buyers to complete GR Report (weekly).
  • Collaborate with site individuals to discuss equipment rental and goods receiving, and forecast necessary additions to PO.
  • Advise Buyers of issues or disputes with invoices and work with Buyers to advise AP to post invoices based on GRs.
  • Track fuel, hours, surveys, and testing, and file documents and time cards.
  • Take meeting minutes as required and complete LEIs for Foremen.
  • Review overtime allocations and perform quality checks (code against hours).
  • Ensure proper allocation of files and equipment, and carry out document administrative procedures.
  • Archive and destroy files as required, and manage documents from clients.
  • Maintain Safety PPE inventory.
Requirements
  • A high school diploma is required.
  • 1-3 years of relevant experience.
  • Good typing, filing, and general reception skills.
  • Strong organizational and time-management skills.
  • Ability to prioritize tasks well.
  • Strong customer service skills.
  • Awareness of health and safety standards.
  • Positive upbeat attitude.
  • Strong written and verbal communication skills.
  • Strong understanding of how to communicate or deal with different levels in the organization up to the executive level, and communicate positively and effectively with other administrative staff throughout the organization.
  • Ability to create presentations for the site team.
  • Proficiency with MS Office Suite, SAP, Toolbox, Skype for business, meeting room set up and technology, PowerPoint, and basic IT troubleshooting.
About Graham

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water, and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move, and grow in a rapidly changing world.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential, and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse, and inclusive environment, and ongoing learning and career development opportunities.