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Site Administrative Coordinator

2 months ago

Dawson Creek, Canada Graham Full time
About the Role

The Site Administrative Assistant provides critical support to the site team, ensuring seamless day-to-day operations. This includes coordinating meetings, arranging catering, booking travel, reconciling expense reports, and managing vendor relationships. The successful candidate will work closely with other departments, serving as the primary point of contact on site.

Key Responsibilities
  • Provide administrative support to the site team, including scheduling, travel arrangements, and expense reporting.
  • Manage vendor relationships, including goods receipt and inventory tracking.
  • Assist with forecasting and procurement, ensuring timely delivery of necessary materials.
  • Coordinate with Buyers to complete GR Reports and advise on invoice disputes.
  • Track fuel, hours, surveys, and testing, ensuring accurate records and compliance.
  • File documents, time cards, and other essential records.
  • Take meeting minutes and complete LEIs for Foremen.
  • Review overtime allocations and perform quality checks.
  • Ensure proper allocation of files and equipment, and maintain Safety PPE inventory.
Requirements
  • A high school diploma is required.
  • 1-3 years of relevant experience in administration or a related field.
  • Excellent typing, filing, and general reception skills.
  • Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Strong customer service skills and a positive attitude.
  • Awareness of health and safety standards and the ability to communicate effectively with various levels of the organization.
  • Proficiency with MS Office Suite, SAP, Toolbox, Skype for Business, and basic IT troubleshooting.
About Graham

Graham is an employee-owned construction solutions partner, serving the buildings, industrial, infrastructure, water, and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move, and grow in a rapidly changing world.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional, or local law.