Administrative Support Specialist
4 weeks ago
Job Summary:
We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Ventura Developments Inc. As an Administrative Support Specialist, you will provide administrative support to the land and development companies, maintaining both paper and electronic files, handling incoming calls, managing incoming and outgoing mail, and issuing purchase orders after quotes and contracts have been approved.
Responsibilities:
- Provide administrative support to the land and development companies
- Maintain both paper and electronic files
- Handle incoming calls
- Manage incoming and outgoing mail
- Issue purchase orders after quotes and contracts have been approved
- Requisition office supplies, postage, and office equipment maintenance
- Distribute legal documents for signature and manage files (both paper & electronic)
- Issue purchase orders for quotes or contracts
- Assist with subdivision applications & appraisals
- Review all incoming agreements for accuracy and errors or omissions
- Review legal documents and track requirements
- Assist with subdivision applications & appraisals
- Set up and monitor Hydro pre-servicing refunds for all subdivisions
- Support project administration and approval requirements
- Manage project communication internally and externally with sales agents, lawyers, etc.
Qualifications:
- 3+ years minimum of relevant experience as an Executive Assistant
- Excellent knowledge of MS Office Suite
- Strong time management and multi-tasking skills
- Good communication and people skills
- Proven ability to maintain confidences and a track record of commitment to confidentiality
- High data entry accuracy and attention to detail is critical
- Some construction or real estate experience would be an asset
- Demonstrated proficiency in written/oral communication (writing, planning, editing, formatting) in the English language
What We Offer:
- Competitive compensation package
- Group RRSP program
- Canada Life group benefits
- Free parking
- Casual dress
Job Type: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
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