Project Coordinator

1 week ago

Old Toronto, Canada ProViso Staffing Full time

**Job Title:** Project Coordinator - Capital Markets

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at ProViso Staffing. This is an exciting opportunity to work in the capital markets industry, supporting multiple projects with varying complexities.

About the Role:

The successful candidate will have 5+ years of project coordination and/or management experience, with a strong background in project financials and budget management. They will be responsible for maintaining project artifacts, coordinating meetings with senior stakeholders, and assisting with project budget maintenance.

Responsibilities:

  • Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third-party contracts, and other correspondence and documentation
  • Coordinate and run meetings with senior stakeholders, including preparing and delivering presentations, and collaborating to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner
  • Provide feedback or status updates regarding assigned tasks related to the project
  • Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur
  • Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists
  • Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities
  • Multi-task on several projects workstreams
  • Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required
  • Understand how the Bank's risk appetite and risk culture drive day-to-day activities and decisions
  • Actively pursue effective and efficient operations of his/her respective areas in accordance with Client's Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk
  • Champion a high-performance environment and contributes to an inclusive work environment

Requirements:

  • A post-secondary degree or relevant equivalent work experience
  • 5+ years of project coordination and/or management experience supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget
  • 3+ years of experience using project management/collaboration tools, techniques, and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM
  • Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills
  • Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Preferred Qualifications:

  • Capital market products knowledge
  • Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)
  • Familiarity with IT concepts, methodology, and vocabulary
  • Experience working on projects at big 5 banks in Canada (especially client)
  • Thorough knowledge of a Bank's formal and informal organizational structure

What We Offer:

  • An estimated salary of $75,000-$90,000 per year, based on location and experience
  • A comprehensive benefits package, including health, dental, and vision insurance
  • A generous paid time off policy
  • Ongoing training and development opportunities

How to Apply:

If you are a motivated and detail-oriented individual looking for a new challenge, please submit your resume and cover letter to us through our website.

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