Administrative Assistant for Real Estate Operations

2 days ago


Toronto, Ontario, Canada Realestate Master Full time
Job Description

We are seeking an experienced Administrative Assistant to join our team at Realestate Master. This is a permanent position, requiring 20 hours of work per week.

The successful candidate will have the opportunity to work in a fast-paced environment with a dynamic team, and will be responsible for coordinating the flow of information within the team, planning and controlling daily operations, and establishing and implementing policies and procedures.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Plan and control budget and expenditures
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Oversee the preparation of reports
  • Negotiate collective agreements on behalf of employers or workers
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Conduct performance reviews
  • Supervise office and volunteer staff

Requirements:

  • 7 months to less than 1 year of experience
  • Secondary (high) school graduation certificate
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Work with minimal supervision

Computer and Technology Skills:

  • Google Docs
  • Microsoft Publisher
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
  • Information technology
  • Social Media
  • Desktop publishing software
  • MS Office
  • Adobe Acrobat Reader
  • Google Drive
  • LinkedIn
  • Electronic mail

Estimated Salary: $50,000 - $60,000 per year, depending on experience and qualifications.



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