Project Coordinator Assistant

4 days ago


Ottawa, Ontario, Canada Urentottawa Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator Assistant to join our team at Urentottawa. In this role, you will provide daily support to our company owners and site supervisor, assist in procurement processes, and participate in the entire real estate redevelopment lifecycle from due diligence to project completion.

Key Responsibilities
  • Assist in procurement processes and administration of suppliers & subcontractors
  • Provide daily support to company owners and site supervisor
  • Participate in entire real estate redevelopment lifecycle from due diligence, acquisition, construction to project completion
  • Facilitate stakeholder correspondence, including city departments, building inspectors and land surveyors
  • Assist with maintaining project records, including approvals, plans, permits, and more (Also responsible for meeting minutes)
  • Act as company representative at project sites
  • Support financial record maintenance and documentation
  • Facilitate accounts payable
  • Assist in digital receipt upload and basic bookkeeping
  • Input data of suppliers and subcontractors in construction management software for financial tracking
  • Ensure contract validity and current WSIB clearance certificates
Requirements and Skills
  • Proven work experience as a Project Coordinator or similar role
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Exceptional organizational skills, including multitasking and time-management
  • Strong client-facing and teamwork skills
  • Familiarity with risk management and quality assurance control
  • Hands-on experience with project management tools
  • BSc in Business Administration or related field as asset, but not mandatory
  • Minimum of 1 year of construction back office and coordination experience
  • Full, clean G License with own vehicle is mandatory
  • Strong technology skills in various software programs such as Microsoft, Google Workspace (Google Drive, Docs, Sheets, Slides, Gmail, Meets), Zoom, Adobe Acrobat, construction project management software (Monday), scheduling software
  • AutoCAD, Autodesk Revit, SketchUp, BIM, and other design software experience is an asset, but not mandatory
What We Offer
  • $65,000-$80,000 salary depending on experience
  • Hybrid, remote and onsite work arrangement
  • Full-time position
  • Paid time off benefits

Please apply by sending your resume and cover letter to us through Indeed.



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