Project Management Coordinator

7 days ago

Ottawa, Ontario, Canada Govan Brown & Associates Full time

We are seeking a highly skilled and organized Project Management Coordinator to join our Ottawa team at Govan Brown & Associates.

Company Overview

Govan Brown & Associates is a national construction firm headquartered in Toronto. Our expertise lies in commercial interiors and core & shell construction. Since 1994, we've demonstrated excellence through our commitment to exceptional service, quality work, and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work.

Estimated Salary Range: $65,000 - $80,000 per year

This compensation package reflects the current market rates for a Project Management Coordinator in the Ottawa area, taking into account factors such as cost of living, industry standards, and professional experience.

Job Description

The successful candidate will provide support to our Project Managers through all phases of our construction projects, from tender through construction and close-out. Leveraging knowledge of construction processes, you will ensure our client projects are executed on schedule, within budget, and at the highest quality.

  • Proactively manage project processes and documents, including project setup, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests, and pricing.
  • Setup and maintain accurate project information and data in our computerized project management system (CMiC).
  • Review shop drawings for scope and accuracy against schedules.
  • Liaise and build relationships with clients, designers, and sub-contractors.
  • Conduct regular site visits, attend, and participate in client and trade meetings.
  • Provide project accounting support – assist with approvals for AP processing and client invoicing, budgets, and estimates.
  • Organize the project closeout documentation, including warranties, drawings, manuals, permits, etc.
  • Track and communicate regularly with key stakeholders regarding project status and milestones.
  • Provide top-notch service to clients, suppliers, and other stakeholders by responding professionally and with a sense of urgency.
Required Skills and Qualifications

To be successful in this role, you will require:

  • A Construction Management, Architecture, or Engineering diploma or degree.
  • 3+ years related experience, preferably in the Commercial Construction/Interior fit-up industry.
  • Proficient in reading and understanding construction-related drawings/documents.
  • Strong knowledge of construction processes through all phases – startup through construction and closeout.
  • Proactive problem-solving skills and effective communication techniques.
  • Tech-savviness in Microsoft Office suite and project management software (an asset).
  • Confident, effective, and professional communication skills when interacting with clients, designers, subcontractors, and peers.
  • Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands.
  • Highly organized and detail-oriented.
  • Ability to work under minimal supervision/direction as well as part of a team, sharing information with others as needed.
Benefits

We offer a competitive benefits package, including:

  • Summer hours: Enjoy a head start on your weekends from Victoria Day through Thanksgiving.
  • Fun Team and Volunteer Events: Socialize with team members at events and volunteer activities within the community.
  • Service and Referral Rewards: Appreciate employees' commitment to our success and growth through creative rewards.
  • Professional Development & Training: Expand your knowledge through internal training programs and professional certification goals support.
  • Health & Dental benefits: Prescription drug coverage, medical services, dental, and vision, plus a Health Spending Account of $750 (minimum) to top up our benefit programs.
  • Wellness & Life Balance: Employee Assistance Program offering wellness tools for employees and their families, plus a minimum of 3 weeks of vacation.
  • Investing in your future: Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
  • Safety: Prioritize safety at GB, with daily safety activities woven into operations and safety programming throughout the year.
Working Conditions and Environment

You will be working primarily from our Ottawa office, located at 333 Preston Street, with potential for work-related travel. Be prepared to work in a construction site environment in all seasons, with occasional on-site visits and in-office work required.

About Us

Govan Brown & Associates is an equal opportunity employer. We thank all applicants for their interest, but only candidates under consideration will be contacted.

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