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Office Coordinator

1 month ago

Kelowna, British Columbia, Canada DUST DETAILS LTD Full time

DUST DETAILS LTD is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office procedures and routines.

The ideal candidate will have 1 year to less than 2 years of experience in a similar role and will be fluent in English. The working hours will be 37.5 hours per week. If you are a motivated and organized individual who is looking for a new challenge, please apply for this exciting opportunity.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Plan, organize, direct, control, and evaluate daily operations

Requirements:

  • 1 year to less than 2 years of experience in a similar role
  • Fluent in English
  • 37.5 hours per week