Office Coordinator
20 hours ago
Job Title: Office Manager
The ideal candidate will possess exceptional organizational skills, ensuring seamless coordination of office events and meetings. They should be proficient in handling phone calls, mail distribution, and outgoing mail with ease. A friendly demeanor is essential for effectively interacting with office visitors and interview candidates.
Responsibilities:
Executive Assistant Duties:
• Prepare and reconcile expense reports for senior management.
• Arrange travel and reservations for senior management and specific managers as needed.
• Manage and execute documents on behalf of the senior management team.
• Coordinate client meetings and catering for senior management.
• Coordinate internal management meetings for senior management as required.
Office Management Duties:
• Oversee day-to-day office operations, working effectively with staff from various departments.
• Implement initiatives and events to foster a positive work environment and strong corporate culture.
• Manage office space allocation, layout, and facilities management.
• Manage office procurement, budgets, and expenses.
• Organize and coordinate corporate special events and staff social functions for both companies.
• Coordinate the company's involvement in tradeshows, including travel and accommodation arrangements.
Qualifications:
- Degree or diploma in a related field is preferred.
- Minimum five years of related experience in administration or office management.
- Fluent in English, both written and verbal. Fluency in another language is an asset.
- Intermediate computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel, and Word).
- An established track record of excellent team management.
- Competencies:
- Dedicated to fostering a thriving workplace culture through effective leadership, collaboration, and employee development initiatives.
- Exceptional interpersonal skills, with the ability to build positive relationships with colleagues and vendors.
- Ability to present and communicate ideas and concepts at all levels of an organization and to different audiences.
- Ability to independently research, learn, understand, and implement new technologies.
Compensation:
$60-85K depending on experience, 3 weeks of vacation, extended health care.
Requirements:
- Work Permit.
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