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Office Coordinator

2 months ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Title: Office Manager

The ideal candidate will be responsible for coordinating meetings and events, managing office operations, and providing administrative support to senior management. They will be expected to possess excellent communication and interpersonal skills, as well as the ability to work effectively in a team environment.

Responsibilities:

Executive Assistant Duties:

  • Prepare and reconcile expense reports for senior management.
  • Arrange travel and other reservations for senior management and particular managers, when applicable.
  • Manage and coordinate documents on behalf of senior management team.
  • Coordinate client meetings and catering for senior management.
  • Coordinate internal management meetings for senior management as required.

Office Management Duties:

  • Oversee day-to-day office operations, working effectively with staff from various departments.
  • Implement initiatives and events to foster a positive work environment and strong corporate culture.
  • Manage office space allocation, layout, and facilities management.
  • Manage office procurement, budgets, and expenses.
  • Organize and coordinate corporate special events and staff social functions for both companies.
  • Coordinate the company's involvement in tradeshows, including travel and accommodation arrangements.

Qualifications:

  • Degree or diploma in a related field is preferred.
  • Minimum five years of related experience in administration or office management.
  • Fluent in English, both written and verbal. Fluency in another language is an asset.
  • Intermediate computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel, and Word).
  • An established track record of excellent team management.
  • Competencies:
    • Dedicated to fostering a thriving workplace culture through effective leadership, collaboration, and employee development initiatives.
    • Exceptional interpersonal skills, with the ability to build positive relationships with colleagues and vendors.
    • Ability to present and communicate ideas and concepts at all levels of an organization and to different audiences.
    • Ability to independently research, learn, understand, and implement new technologies.

Compensation:

$60-85K depending on experience, 3 weeks of vacation, extended health care.

Requirements:

  • Work Permit.