Office Coordinator
2 months ago
Job Title: Office Manager
The ideal candidate will be responsible for effectively coordinating meetings and office events, answering inbound phone calls, distributing mail, and handling outgoing mail. They should possess a friendly demeanor to interact with office visitors and interview candidates.
Responsibilities:
Executive Assistant Duties:
- Prepare and reconcile expense reports for senior management.
- Arrange travel and reservations for senior management and particular managers, when applicable.
- Manage, coordinate, and execute documents on behalf of senior management.
- Coordinate client meetings and catering for senior management.
- Coordinate internal management meetings for senior management as required.
Office Management Duties:
- Oversee day-to-day office operations, working effectively with staff from various departments.
- Implement initiatives and events to foster a positive work environment and strong corporate culture.
- Manage office space allocation, layout, and facilities management.
- Manage office procurement, budgets, and expenses.
- Organize and coordinate corporate special events and staff social functions for both companies.
- Coordinate the company's involvement in tradeshows, including travel and accommodation arrangements.
Qualifications:
- Degree or diploma in a related field is preferred.
- Minimum five years of related experience in administration or office management.
- Fluent in English, both written and verbal. Fluency in another language is an asset.
- Intermediate computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel, and Word).
- An established track record of excellent team management.
- Competencies:
- Dedicated to fostering a thriving workplace culture through effective leadership, collaboration, and employee development initiatives.
- Exceptional interpersonal skills, with the ability to build positive relationships with colleagues and vendors.
- Ability to present and communicate ideas and concepts at all levels of an organization and to different audiences.
- Ability to independently research, learn, understand, and implement new technologies.
Compensation:
$60-85K depending on experience, 3 weeks of vacation, extended health care.
Requirements:
- Work Permit.
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