Administrative Coordinator

3 weeks ago

Kelowna, British Columbia, Canada MNP Full time

Job Details

Description

MNP is a leading national accounting, tax, and business advisory firm in Canada, providing business strategies and solutions. As a Receptionist, you will be part of a diverse team of professionals who directly contribute to the firm's success by supporting internal and external clients.

As a trusted advisor, you will ensure the efficient and effective operation of our business. You will be responsible for managing the reception switchboard, answering and directing incoming calls, and greeting clients and visitors.

Responsibilities

  • Manage the reception switchboard and answer incoming calls from internal and external sources
  • Greet clients and visitors
  • Provide polite, positive, and courteous client service, both in person and over the phone
  • Process, sort, and distribute incoming and outgoing courier packages and mail
  • Responsible for maintenance and cleanliness of office stationery supply rooms, including stocking, organization, and distribution of supplies
  • Maintain inventory and oversee the distribution of the firm's office supplies
  • Ensure board rooms are set up for client meetings and supplies are put away when meetings conclude
  • Coordinate catering requirements, as necessary
  • Perform routine clerical duties, including photocopying, faxing, and printing reports and daily deposits, as required
  • Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks, and other correspondence materials

Requirements

  • 2 years of office and clerical experience in a professional working environment
  • Post-secondary education in administration is considered an asset
  • Excellent organizational and time management skills with the ability to manage multiple tasks simultaneously

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