Administrative Coordinator for Labour Relations and People Experience
3 weeks ago
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to the Labour Relations & People Experience leadership.
Key Responsibilities
- Manage calendars, schedule meetings, prepare and distribute meeting minutes, coordinate travel arrangements, and manage records and documents.
- Provide administrative support to the Executive Directors, including screening and prioritizing incoming demands, reviewing mail, preparing reports, scheduling meetings, and coordinating travel arrangements.
- Develop and maintain effective record keeping, filing systems, and required documentation to assist with mandates.
- Ensure a high degree of confidentiality, discretion, and professionalism is maintained in the department consistent with BCF standards and values.
- Perform comprehensive office management and administrative support services as required, including tracking and processing of any expenses, purchase orders, or financial contracts.
- Handle general People & Safety inquiries and provide support to maintain strong document management control within the Sharepoint filing system.
- Provide support on Travel Pass administration, including coordinating incidents of misuse, and mail management, including tracking registered mail, distribution, and maintaining the fax machine.
- Support project work and events for other People & Safety teams as needed.
Requirements
You bring a wide breadth of experience as an administrative professional with a certificate or diploma in Business/Office Administration or other relevant education. You have a minimum of 3 years' experience as an Administrative Assistant. You have advanced working knowledge of general office systems and procedures specifically MS Office 365 suite of applications. You are a highly organized self-starter with excellent judgement, integrity, and a passionate commitment to customer service.
About BC Ferries
At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service, and satisfaction. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.
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Victoria, British Columbia, Canada BC Ferries Full timeJob SummaryWe are seeking a highly organized and detail-oriented administrative professional to join our Labour Relations and People Experience team as an Administrative Assistant. In this role, you will provide high-level administrative support to the Labour Relations and People Experience leadership, ensuring the efficient operation of the team.Key...
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