Business Administrator, CIA Portfolio Support

3 weeks ago

Edmonton, Alberta, Canada Explore Edmonton Corporation Full time

About the Role

The Business Administrator will play a critical role in supporting the Community Initiatives & Agriculture (CIA) portfolio with administrative functions across all three business units: KDays, Farmfair International, and Canadian Finals Rodeo. This professional will be a key organizational enabler providing efficiencies, consistencies, and service delivery within the portfolio and with other key portfolio partners.

This customer service-oriented individual acts as a first point of contact in many cases, managing and redirecting inquiries as appropriate. This person has an eye for detail, impeccable time management and excellent organizational skills.

This role will also support the implementation and utilization of systems and tools to provide support, improved communication, team efficiency, and internal and external collaboration.

Key Responsibilities

  • Provide administrative support to the CIA team and senior leadership.
  • Manage calendars, coordinate meetings, and schedule appointments.
  • Prepare and edit reports, presentations, and other documents.
  • Create, organize and maintain files, digitally through SharePoint.
  • Assist in planning and organizing company events, meetings, and conferences.
  • Liaise with internal teams and external clients to ensure seamless communication and execution of tasks.
  • Handle multiple office management tasks in a fast-paced environment.

Requirements

  • Diploma in Business Administration or a related field (preferred) or relevant experience may be considered.
  • 3-5 years of experience in administrative roles.
  • Intermediate to senior level administrative support.
  • High degree of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and office management software.
  • Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently and to work in a collaborative environment.
  • Professional demeanor and strong interpersonal skills.
  • Attention to detail and a high degree of accuracy in work.
  • Ability to maintain confidentiality and handle sensitive information.

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