Equipment Planning and Procurement Director

1 week ago

Windsor, Ontario, Canada Windsor Regional Hospital Full time

Job Summary:

The Director of Equipment and Furniture Planning is a key member of the Redevelopment Team at Windsor Regional Hospital, playing a crucial role in bringing an organizational, operational, and clinical perspective to the planning, procurement, and maintenance of furniture, fixtures, and equipment for the New Windsor Essex Acute Care Hospital and across all Windsor Regional Hospital sites.

Responsibilities:

  • Provide hospital oversight and leadership of a wide range of activities and projects related to the planning, selection, procurement, maintenance, and lifecycle of clinical and non-clinical furniture, fixtures, and equipment at Windsor Regional Hospital.
  • Lead and provide owner oversight and accountability for the new Hospital equipment planning and for all major projects across the New Windsor/Essex Acute Care Hospital Project and Ouellette Site Redevelopment.
  • Work collaboratively with the Redevelopment team, Senior Team, Users, and Consultants to issue reports and meet submittal requirements for approvals from regulatory bodies such as Ministry of Health, Infrastructure Ontario, Ontario Health, Municipalities, etc.
  • Work collaboratively with Hospital Biomedical staff, the Project Planning Design and Compliance consultants, our Manage Equipment Service provider, and Transform to coordinate corporate-wide equipment planning activities.
  • Ensure that all equipment-planning activities incorporate the vision and design principles for not only the new Hospital but also the entire corporation and are developed with appropriate consultation with staff, stakeholders, and the community.
  • Work with the Ministry of Health, Infrastructure Ontario, the project advisors, and other stakeholders to oversee the planning and development of equipment-related P3 project transaction documents, including such matters as sections of the Project Agreement, Specific Output Specifications (PSOS), room data sheets, equipment lists, life-cycle, and maintenance requirements, etc.
  • Provide oversight and accountability for the equipment list, cost estimates, and budget for the new Hospital and any other project.
  • Assist hospital users in understanding the equipment planning process, the submittals, contract documents, and understanding the potential ramifications of planning decisions on the eventual construction and architectural impact on hospital workflow and processes.
  • Provide reports and a resource to the Capital Planning Advisory Committee of the Board, the Executive Committee, and the administrative working Committees for the project.
  • Chair the Equipment Planning Steering Sub-Committee.
  • Ensure that the design of the new Hospital promotes best practices and a positive work/life balance for professionals and staff.
  • Manage activities of external consultants under contract (e.g., Architects, Functional Programmers, etc.) to facilitate progress of various activities in compliance with project time lines, parameters, and demonstrated value for money pursuant to Hospital policy.
  • Consult regularly with scheduling consultants to monitor and update compliance with project schedule, including status, risks to achieving goals, plans to mitigate any issues of non-compliance, etc.
  • Consult regularly with Equipment and Furniture and ICAT Consultants and Hospital Teams to interpret overarching equipment operational, clinical, and support processes, procedures, and related elements to ensure integration with the Functional Program and evolving operational plans.
  • Identify and ensure resolution of project-related issues in a timely manner consistent with the project schedule and within approved project budget.
  • Ensure that the planning and design elements meet or exceed operational, accreditation, and legislative standards (e.g., Occupational Health and Safety standards, accreditation quality of work life requirements, etc.) and can be operationalized efficiently and effectively.
  • Develop frameworks to guide the successful implementation of projects.
  • Develop and implement an asset management strategic plan and a corporate asset management system.
  • Other duties as required.

Skills/Abilities:

  • Demonstrated ability to conduct all duties and responsibilities in a manner that is consistent with WRH's commitment to promote positive customer relations when dealing with patients, families, visitors, volunteers, staff, and external agents.
  • Working knowledge of public sector procurement policies and processes.
  • Proficient in the Microsoft suite of office software, including expert working knowledge of Excel, PowerPoint, and Teams.

Qualifications:

  • Undergraduate degree in Biomedical Engineering/Medical Devices or associated engineering field. MBA or graduate degree is an asset.
  • 5 years of experience working in the Health sector.
  • 5 years of experience in clinical equipment planning and procurement.
  • Project management and/or equipment and furniture coordination experience in a recent (within the last 5 years) hospital redevelopment project, including experience in the selection, specification, or procurement of hospital equipment and furniture and the development & monitoring of budgets and schedules.
  • Experience and previous involvement working with a team in the planning of a large-scale new or renovated healthcare facility.
  • Proven experience in effectively managing and leading diverse teams of project consultants and specialists.
  • Demonstrated experience in dealing with technical, legal, and financial data and the ability to find positive solutions to complex issues and problems with a diverse group of public and private sector stakeholders.
  • Experience in healthcare capital project planning, experience with P3 project delivery, development of Master Plans and Functional Programs, transition plans, and Post Construction Operating Plans.
  • Experience and familiarity in reading specifications, equipment cut sheets, architectural, mechanical, and electrical drawings.
  • French language proficiency is an asset.

Other:

  • Occasional travel to support research/education to better inform project deliverables.

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