Administrative Coordinator for Office Operations

2 weeks ago


Calgary, Alberta, Canada ALBERTA LTD Full time
Job Description

We are seeking an organized and detail-oriented Administrative Coordinator to join our team at Alberta Ltd. in a permanent position.

About the Job
  • This role is ideal for someone who enjoys working in a fast-paced office environment with tight deadlines and multiple priorities.
  • You will be responsible for coordinating seminars, conferences, and daily operations, as well as managing contracts, scheduling appointments, and providing excellent customer service.
Responsibilities
  1. Arrange and coordinate events, meetings, and daily operations to ensure seamless workflow and efficient use of time.
  2. Coordinate the flow of information within the team by setting up and maintaining manual and computerized filing systems, performing data entry, and responding to employee inquiries.
  3. Direct and control daily operations, motivate staff, and open and distribute mail and other materials.
  4. Determine and establish office procedures and routines, plan and organize daily operations, and schedule appointments.
  5. Manage contracts, answer telephone calls and messages, and respond to electronic enquiries.
  6. Compile data, statistics, and other information, and provide customer service to internal and external clients.
  7. Maintain and manage digital databases, order office supplies, and maintain inventory.
  8. Arrange travel, itineraries, and make reservations, greet people, and direct them to contacts or service areas.
Requirements
  • High school graduation certificate and 1-7 months of experience in an administrative role.
  • Excellent communication and organizational skills, with the ability to multitask and work under minimal supervision.
  • Familiarity with MS Excel, Word, and Office software.
  • Ability to work effectively in a team environment and provide excellent customer service.
Benefits
  • Parking available on site.
  • Free parking available on site.
Salary Information

The estimated salary for this position is between $35,000 and $50,000 per year, depending on experience and qualifications.



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